Regular Council Meeting Agenda

Meeting #:
Date:	Tuesday, August 21, 2018 at 9:00 A.m. - 4:30 P.m.
Location:	Council Chambers 4912 - 50 Avenue Kitscoty Alberta, Canada

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1.

CALL TO ORDER

2.

OPENING INSPIRATION

3.

ADDITIONS TO AGENDA

A1: Appointment Request from the Silver Willow Water Co-op 

4.

ADOPTION OF AGENDA

• Recommendation:

  THAT the County of Vermilion River approve the August 21, 2018 Regular Council Meeting with the following additions as presented: A1: Appointment Request from the Silver Willow Water Co-op. 

5.

ADOPTION OF MINUTES

5.a

REGULAR COUNCIL MEETING

JUNE 26, 2018 REGULAR COUNCIL MEETING MINUTES - MOTION REQUIRED

• Recommendation:

  THAT the County of Vermilion River approve the June 26, 2018 Regular Council Meeting Minutes as presented. 

JULY 17, 2018 REGULAR COUNCIL MEETING MINUTES - MOTION REQUIRED

• Recommendation:

  THAT the County of Vermilion River approve the July 17, 2018 Regular Council Meeting Minutes as presented. 

6.

APPOINTMENTS

11:30 AM Krystal Burrell re: Appeal of Dog Bylaw Tag 

2:00 PM BEHR re: Emergency Management Plan and Program

7.

BUSINESS ARISING OUT OF PRIOR MEETINGS

8.

COUNCIL NEW BUSINESS

8.a

CHIEF ADMINISTRATIVE OFFICER REPORT

• Recommendation:

  THAT the County of Vermilion River receive the Chief Administrative Officer’s Report for information.

8.b

FINANCE

June 2018 Monthly Cash Statement – For Information

• THAT the County of Vermilion River receive the June 2018 Monthly Cash Statement for information.

June 2018 Investment Report – For Information

• THAT the County of Vermilion River receive the June 2018 Investment Report for information.

June 2018 Municipal Financial Report – For Information.

• Recommendation:

  THAT the County of Vermilion River receive the June 2018 Municipal Financial Report for information.

July 24, 2018 Cheque Distribution Report – For Information

• Recommendation:

  THAT the County of Vermilion River receive the July 24, 2018 Cheque Distribution Report for information.

August 8, 2018 Cheque Distribution Report – For Information

• THAT the County of Vermilion River receive the August 8, 2018 Cheque Distribution Report for information.

August 21, 2018 Cheque Distribution Report – For Information

• THAT the County of Vermilion River receive the August 21, 2018 Cheque Distribution Report for information.

Request for Information

8.c

PUBLIC WORKS AND UTILITIES

August 2018 Public Work Director’s Report – For Information

• THAT the County of Vermilion River receive the August 2018 Public Works Director’s Report for information.

Extension of Project Limits for Range Road 44 – For Information

• THAT the County of Vermilion River approve the extension of the Project Limits of the Asphalt Overlay project to include the entire 3.2km’s of surfaced road South of Hwy 619.

TENDER FOR THE CONSTRUCTION OF RANGE ROAD 11 - MOTION REQUIRED

• Recommendation:

  THAT the County of Vermilion River permit administration to tender the construction of Range Road 11 up to $650,000.

SOIL STABILIZATION PILOT PROJECT - MOTION REQUIRED

• Recommendation:

  THAT the County of Vermilion River approve the allocation of $250,000 from the Public Works Capital Reserve for the purpose of undertaking a stabilization pilot project.

   

REQUEST FROM THE DEWBERRY AGRICULTURAL SOCIETY - MOTION REQUIRED

• Recommendation:

  THAT the County of Vermilion River supply / haul 90 tonne of ¾” crushed gravel and provide a grader for 2.5 hours to level the gravel for the Dewberry Agricultural Society at a cost of $1507.50 to be funded from the General Maintenance Budget.

Request for Information

8.d

NATURAL GAS UTILITY

July 2018 Director’s Report – For Information

• THAT the County of Vermilion River receive the Gas Utility July 2018 Director’s Report for information.

County of Vermilion River 2018 Operations & Maintenance Audit Evaluation – For Information

• THAT the County of Vermilion River receive the County of Vermilion River 2018 Operations and Maintenance Audit Evaluation for information.

2018 FEDERATION OF ALBERTA GAS CO-OPS LTD. HONORARY LIFETIME MEMBERSHIP – MOTION REQUIRED

• THAT the County of Vermilion River nominate _____________ for the 2018 Federation of Alberta Gas Co-ops Ltd. Honorary Lifetime Membership.

FEDERATION OF ALBERTA GAS CO-OP LTD. ZONE 3 & 4 AGREEMENT – MOTION REQUIRED

• THAT the County of Vermilion River enter into the Federation of Alberta Gas Co-op Ltd. Zone 3 & 4 Agreement.

GAS ALBERTA INC. DIRECTOR NOMINATIONS – MOTION REQUIRED

• THAT the County of Vermilion River nominate ________________ to run as a candidate for Gas Alberta Inc.’s Board of Directors, representing Class A shareholders and serving for a three-year term from November 2018 to November 2021.

Request for Information

8.e

AGRICULTURE AND ENVIRONMENT

August 2018 Agriculture & Environment Director’s Report – For Information

• THAT the County of Vermilion River receive the August Ag & Environment Director’s Report for information.

Request for Information

8.f

PROTECTIVE SERVICES

Request for Information

8.g

PLANNING AND DEVELOPMENT

AUBURNDALE CEMETERY ASSOCIATION GRANT REQUEST – MOTION REQUIRED

• Recommendation:

  THAT the County of Vermilion River support the Auburndale Cemetery Association’s 2018 grant request for funding to build a new approach to support the expansion of the cemetery in the form of an in-kind contribution of up to $__________ of the approach construction value by the Public Works Department.

MORNING GOLD SUBDIVISION DRAINAGE SYSTEM CONSULTATIONS – For Information

• THAT the County of Vermilion River receive the proposed methods for public engagement on the Morning Gold Subdivision Drainage System for information.

MUNICIPALITES FOR CLIMATE INNOVATION PROGRAM: CLIMATE CHANGE STAFF GRANT – MOTION REQURIED

• THAT the County of Vermilion River direct Administration to apply for grant funding available from Federal and Provincial levels to assist in costs for the development of Inter-municipal plans and initiatives.

Request for Information

8.h

GENERAL ADMINISTRATION

July 19, 2018 Letter from the City of Lloydminster – For Information

• THAT the County of Vermilion River receive the July 19, 2018 Letter from the City of Lloydminster in regards to the Joint Growth Study for information.

July 20, 2018 Letter from the Silver Willow Water Co-op – For Information

• Recommendation:

  THAT the County of Vermilion River receive the July 20, 2018 Letter from the Silver Willow Water Co-op for information.

July 25, 2018 Letter from Municipal Affairs – For Information

• THAT the County of Vermilion River receive the July 25, 2018 Letter from Alberta Municipal Affairs in regards to Inter-municipal Collaboration Frameworks (ICF) and Inter-municipal Development Plans (IDP) for information.

July 27, 2018 Letter from Municipal Affairs – For Information

• THAT the County of Vermilion River receive the July 27, 2018 Letter from Municipal Affairs in regards to the County’s Gas Tax Fund (GTF) application for information.

June 28, 2018 Letter from Alberta Culture and Tourism – For Information

• THAT the County of Vermilion River receive the June 28, 2018 Letter from Alberta Culture and Tourism for information.

External Committee Meeting Minutes – For Information

• THAT the County of Vermilion River receive the external committee meeting minutes for information.

AUGUST 1, 2018 REQUEST FOR LETTER OF SUPPORT FROM THE LLOYDMINSTER AGRICULTURAL EXHIBITION ASSOCIATION LTD. – MOTION REQUIRED

• THAT the County of Vermilion River provide a letter in support of the Lloydminster Agricultural Exhibition Association’s grant application to acquire a parcel of land just north of their existing property – the old City Maintenance Yard.

PROCLAMATION OF DEVELOPMENT OFFICER’S WEEK AND RAIL SAFETY WEEK – MOTION REQUIRED

• THAT the County of Vermilion River proclaim September 24, 2018 to September 28, 2018 to be designated as Development Officer’s Week and/or September 23, 2018 to September 29, 2018 as Rail Safety Week in the County of Vermilion River.

Request for Information

9.

POLICIES

10.

BYLAWS

11.

DELEGATIONS / PUBLIC HEARINGS

Krystal Burrell re: Appeal of Dog Bylaw Tag 

BEHR re: Emergency Management Plan and Program

12.

DISPOSITION OF DELEGATION BUSINESS

13.

NOTICES OF MOTION

14.

COUNCIL REPORTS

15.

IN CAMERA SESSION - CONFIDENTIAL

16.

ADJOURNMENT