Regular Council Meeting Agenda

Tuesday, May 14, 2024 at 9:00 A.m. - 4:30 P.m.

Council Chambers/VIA ZOOM Webinar

4912 50 Ave

Kitscoty, Alberta, Canada

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1.

CALL TO ORDER

2.

OPENING INSPIRATION - COUNCILLOR STACEY HRYCIUK

3.

ADDITIONS TO AGENDA

4.

ADOPTION OF AGENDA

• Motion Number:

  THAT the County of Vermilion River approve the May 14, 2024 Regular Council Meeting Agenda as presented.

5.

ADOPTION OF MINUTES

5.a

REGULAR COUNCIL MEETING - APRIL 23, 2024

• Motion Number:

  THAT the County of Vermilion River approve the April 23, 2024 Regular Council Meeting Minutes as presented.

5.b

POLICY & PRIORITY COMMITTEE MEETING - APRIL 16, 2024

• Motion Number:

  THAT the County of Vermilion River approve the April 16, 2024 Policy and Priorities Committee Meeting Minutes as presented.

6.

APPOINTMENTS

6.a

9:05 AM - NORTHERN LIGHTS LIBRARY - JAMES MACDONALD

6.b

9:30 AM PUBLIC HEARING BYLAW 24-09 AMEND LAND USE BYLAW (BYLAW 19-02)

6.c

9:35 AM - ONION LAKE RCMP SGT. JEFFREY CARTER

• Motion Number:

  THAT the County of Vermilion River receive the Onion Lake RCMP reports as information.

6.d

9:45 AM - KITSCOTY RCMP REPORT - SGT. MARK CUSACK

• Motion

  THAT the County of Vermilion River receive the Kitscoty RCMP Quarterly Report as information.

6.e

10:10 AM VERMILION RCMP - SGT. COREY BUCKINGHAM

• Motion Number:

  THAT the County of Vermilion River receive the Vermilion RCMP Quarterly Report as information.

7.

COUNCIL NEW BUSINESS

7.a

CHIEF ADMINISTRATIVE OFFICER REPORT

CHIEF ADMINISTRATIVE OFFICER REPORT - APRIL 

• Motion Number:

  THAT the County of Vermilion River approve the April Chief Administrative Officer Report as presented.

• Motion Number:

  THAT the County of Vermilion River receive the minutes of the Joint Municipal Meeting, Council Action Tracker and the Meetings and Events Calendars as information.

7.b

FINANCE

Request for Information

7.c

PUBLIC WORKS AND UTILITIES

MICHENER ALLEN AUCTIONEERING LTD. AUCTION RESULTS – FOR INFORMATION ONLY

• Motion Number:

  THAT the County of Vermilion River receive the results from the sale of three (3) graders at Michener Allen Auctioneering Ltd. auction presentation for information.

FUEL SERVICE – BULK AND CARDLOCK

• Motion Number:

  THAT the County of Vermilion River award the contract for Fuel Services – Bulk and Cardlock to Cornerstone Co-operative for a term of three years with the option to extend for two additional one-year periods.

CONCER TRACKER REPORTS

• Motion Number:

  THAT the County of Vermilion River receive the Current Concern Tracker Report for April 17, 2024, to May 7, 2024, and the Active and In-Progress Concern Tracker Report up to April 16, 2024, for information.

CONTRACTED BRIDGE MAINTENANCE – THREE YEAR AGREEMENT – MOTION REQUIRED

• Motion Number:

  THAT the County of Vermilion River enter into a three-year agreement for Contracted Bridge Maintenance with Bridgemen Services Ltd.

• Motion Number:

  THAT the County of Vermilion River instruct the Reeve and CAO to sign the three-year agreement for Contracted Bridge Maintenance with Bridgemen Services Ltd.

Request for Information

7.d

NATURAL GAS UTILITY

2024 OPERATIONS & MAINTENANCE AUDIT – FOR INFORMATION

• Motion Number:

  THAT the County of Vermilion River receive the Gas Utility Operations and Maintenance Audit and Response for information.

GAS UTILITY 2024 Q1 REPORT – FOR INFORMATION

• Motion Number:

  THAT the County of Vermilion River receive the Gas Utility 2024 Q1 Report for information.

Request for Information

7.e

AGRICULTURE AND ENVIRONMENT

2024 WEED INSPECTION PROGRAM DESCRIPTION – FOR INFORMATION

• Motion Number:

  THAT the County of Vermilion River receive the 2024 Weed Inspection Program description for information.

CONTRACTOR SELECTION FOR 2024 SPECIAL WEED SPOT SPRAYING – FOR INFORMATION

• Motion Number:

  THAT the County of Vermilion River receive the presentation on contractor selection for the 2024 special weed spot spraying program for information.

Request for Information

7.f

PROTECTIVE SERVICES

Request for Information

7.g

PLANNING AND COMMUNITY SERVICES

REQUEST TO PURCHASE PROPERTY IN DEWBERRY  - MOTION REQURED

• Motion Number:

  THAT the County of Vermilion River accept the bid of $1,000.00 + GST (plus applicable transfer costs) for Lot 11, Block 6, Plan 8023039 within the Hamlet of Dewberry from Karl and Debbie Halwas.

   

• Motion Number:

  THAT the County of Vermilion River put the proceeds of the sale of Lot 11, Block 6, Plan 8023039 to the outstanding taxes and the remaining debt owing to be written off.

LEA PARK RODEO LETTER OF SUPPORT – FOR INFORMATION

• Motion Number:

  THAT the County of Vermilion River accept the request for a letter of support to the Lea Park Rodeo Association to complete upgrades to the Lea Park Rodeo Grounds as information.

CLANDONALD AND DISTRICT RECREATION ASSOCIATION LETTER OF SUPPORT – FOR INFORMATION

• Motion Number:

  THAT the County of Vermilion River accept the letter of support to the Clandonald and District Recreation Association to replace the furnace in the Clandonald Hall as information.

PLANNING AND COMMUNITY SERVICES FIRST QUARTER DEPARTMENT REPORT – FOR INFORMATION

• Motion Number:

  THAT the County of Vermilion River receive the Planning and Community Services First Quarter Department Report as information.

BLACKFOOT PLAYGROUND – FOR INFORMATION

• Motion Number:

  THAT the County of Vermilion River receive the presentation from the Blackfoot Community Playground information session as information.

CLANDONALD AGRICULTURAL SOCIETY LETTER OF SUPPORT – FOR INFORMATION

• Motion Number:

  THAT the County of Vermilion River accept the updated letter of support to the Clandonald Agricultural Society to add dressing rooms to the arena facility in Clandonald.

Request for Information

7.h

GENERAL ADMINISTRATION

LETTER MUNICIPAL AFFAIRS - COUNTY AND CITY ICF EXTENSION REQUEST

• Motion Number:

  THAT the County of Vermilion River receive the letter from Municipal Affairs  - County of Vermilion River and City of Lloydminster ICF extension request approval as information.

LLOYDMINSTER AGRICULTURAL EXHIBITION ASSOCIATION INVITATION TO LLOYD EX FAIR PARADE

• Motion Number:

  THAT the County of Vermilion River approve the following Council members ____________ and ______________ to attend the Lloydminster Ex Fair Parade on July 10, 2024.

RMA MINUTES AND PRESS RELEASE

• Motion Number:

  THAT the County of Vermilion River receive the RMA Minutes and Press Release as information.

VERMILION RIVER REGIONAL ALLIANCE MINUTES AND INFORMATION

• Motion Number:

  THAT the County of Vermilion River receive the Vermilion River Regional Alliance Minutes and documents as information.

LAKELAND COLLEGE FEAST ON THE FARM - AUGUST 15, 2024

• Motion Number:

  THAT the County of Vermilion River approve the purchase of a table for eight, at a cost of $1,200.00, at the Lakeland College Feast on the Farm event on August 15, 2024.

VILLAGE AND HAMLET NEWSLETTERS

• Motion Number:

  THAT the County of Vermilion River receive the Villages of Kitscoty, Marwayne, Paradise Valley and Hamlet of Dewberry May newsletters for information.

Request for Information

8.

APPOINTMENT

8.a

1:00 PM - ATCO KITSCOTY WIND PROJECT - JOE SLATER AND JAMES GUTHRIE

9.

POLICIES

9.a

POLICY PD 021 - COMMUNITY ENHANCEMENT FUNDING - MOTION REQUIRED

• Motion Number:

  THAT the County of Vermilion River approve the Community Enhancement Funding Event Grants for Spring 2024 as presented.

10.

BYLAWS

10.a

BYLAW 24-04 PROPERTY TAX RATES - MOTION REQUIRED

• Motion Number:

  THAT the County of Vermilion River rescind Motion Number 2024-04-80 THAT the County of Vermilion River give First Reading to revised Bylaw 24-04, being a Bylaw for the purpose of authorizing the rates of taxation to be levied against assessable property for the 2024 taxation year.

• Motion Number:

  THAT the County of Vermilion River give First Reading to Bylaw 24-04, being a Bylaw authorizing the rates of taxation to be levied against assessable property for the 2024 taxation year.

• Motion Number:

  THAT the County of Vermilion River give Second Reading to Bylaw 24-04, being a Bylaw authorizing the rates of taxation to be levied against assessable property for the 2024 taxation year.

• Motion Number:

  THAT the County of Vermilion River Introduce for Third and Final Reading Bylaw 24-04, being a Bylaw authorizing the rates of taxation to be levied against assessable property for the 2024 taxation year.

• Motion Number:

  THAT the County of Vermilion River give Third and Final Reading to Bylaw 24-04, being a Bylaw authorizing the rates of taxation to be levied against assessable property for the 2024 taxation year.

10.b

BYLAW 24-05 PRPERTY TAX PENALTY – MOTION REQUIRED

• Motion Number:

  THAT the County of Vermilion River give Second Reading to Bylaw 24-05, being a Bylaw authorizing the imposition of property tax penalties for unpaid taxes.

• Motion Number:

  THAT the County of Vermilion River give Third and Final Reading to Bylaw 24-05, being a Bylaw authorizing the imposition of property tax penalties for unpaid taxes.

10.c

BYLAW 24-06 DEWBERRY RECREATION LEVY – MOTION REQUIRED

• Motion Number:

  THAT the County of Vermilion River give Second Reading to Bylaw 24-06, being a Bylaw authorizing a special tax for the Dewberry Recreation District.

• Motion Number:

  THAT the County of Vermilion River give Third and Final Reading to Bylaw 24-06, being a Bylaw authorizing a special tax for the Dewberry Recreation District.

10.d

BYLAW 24-07 VERMILION RECREATION LEVY – MOTION REQUIRED

• Motion Number:

  THAT the County of Vermilion River give Second Reading to Bylaw 24-07, being a Bylaw authorizing a special tax for the Vermilion Recreation District.

• Motion Number:

  THAT the County of Vermilion River give Third and Final Reading to Bylaw 24-07, being a Bylaw authorizing a special tax for the Vermilion Recreation District.

10.e

BYLAW 24-08 SUPPLEMENTARY ASSESSMENT – MOTION REQUIRED

• Motion Number:

  THAT the County of Vermilion River give Second Reading to Bylaw 24-08, being a Bylaw to authorize the preparation of supplementary assessments for the improvements within the municipality.

• Motion Number:

  THAT the County of Vermilion River give Third and Final Reading to Bylaw 24-08, being a Bylaw to authorize the preparation of supplementary assessments for the improvements within the municipality.

10.f

BYLAW 24-09, BEING A BYLAW TO AMEND THE COUNTY OF VERMILION RIVER LAND USE BYLAW (BYLAW 19-02).

• Motion Number:

  THAT the County of Vermilion River give Second Reading to Bylaw 24-09, being a bylaw to amend the County of Vermilion River Land Use District Map, that forms part of the Land Use Bylaw (Bylaw 19-02), for portions of land on the NW-25-50-6W4M, and SW-35-50-6W4M and the revision of the definition of “Intensive Recreation".

• Motion Number:

  THAT the County of Vermilion River give Third and Final Reading for Bylaw 24-09, being a bylaw to amend the County of Vermilion River Land Use Bylaw (Bylaw 19-02), for portions of land on the NW-25-50-6W4M, and SW-35-50-6W4M and the revision of the definition of "Intensive Recreation".

11.

DISPOSITION OF DELEGATION BUSINESS

11.a

NORTHERN LIGHTS LIBRARY

• Motion Number:

  THAT the County of Vermilion River accept the Northern Lights Library System Value Statement as information.

11.b

ATCO KITSCOTY WIND FARM

• Motion Number:

  THAT the County of Vermilion River receive the ATCO Kitscoty Wind Farm presentation as information.

12.

NOTICES OF MOTION

13.

COUNCIL REPORTS

14.

CLOSED SESSION - CONFIDENTIAL

• Motion Number:

  THAT the County of Vermilion River Regular Meeting of Council move to a Closed Session at 0:00 PM with all members in attendance.

14.a

DISCLOSURE HARMFUL TO BUSINESS INTERESTS OF A THIRD PARTY - OIL COMPANY OUTSTANDING TAXES- FOIP SECTION 16(2)

14.b

ADIVICE FROM OFFICIALS - PERSONNEL ORGANIZATIONAL CHART - FOIP SECTION 24(1)(a)

14.c

DISCLOSURE HARMFUL TO INTERGOVERNMENTAL RELATIONS - CITY OF LLOYDMINSTER ILC - FOIP SECTION 21(1)(a)(ii)

14.d

DISCLOSURE HARMFUL TO INTERGOVERNMENTAL RELATIONS - TOWN OF VERMILION ILC - FOIP SECTION 21(1)(a)(ii)

14.e

ADVICE FROM OFFICIALS - VERMILION AND DISTRICT HOUSING FOUNDATOIN - FOIP SECTION 24(1)(g)

14.f

ADVICE FROM OFFICIALS - ADMINISTRATION BUILDING - FOIP SECTION 24(1)(g)

15.

RETURN TO OPEN SESSION

• Motion Number:

  THAT the County of Vermilion River Regular Meeting of Council return to Open Session at 0:00 PM with all members in attendance.

16.

BUSINESS ARISING OUT OF CLOSED SESSION

16.a

OIL COMPANY OUTSTANDING TAXES

• Motion Number:

  THAT the County of Vermilion River receive the Oil Company package as information.

16.b

PERSONNEL ORGANIZATIONAL CHART

• Motion Number:

  THAT the County of Vermilion River approve the May 7, 2024 Organizational Chart as presented.

17.

ADJOURNMENT