Meeting Minutes

Regular Council Meeting

Meeting #:
Date:
-
Location:
Council Chambers
4912 - 50 Avenue
Kitscoty Alberta, Canada
Attendance
  • Reeve D. Swyripa
  • Deputy Reeve Stacey Hryciuk
  • Councillor Lonnie Wolgien
  • Councillor Marty Baker
  • Councillor Leslie Cusack
  • Councillor Clinton Murray
Staff Present
  • Executive Secretary Shannon Novroski
  • Chief Administrative Officer Rhonda King

1.
CALL TO ORDER

Reeve D. Swyripa called the October 23, 2018 Council Meeting to order at 9:13 a.m. with all members in attendance except Councillor J. Stelmaschuk.

2.
OPENING INSPIRATION

Reeve D. Swyripa provided an opening inspiration to the October 23, 2018 Regular Council Meeting.

3.
ADOPTION OF AGENDA

  • Motion Number: 2018-10-21
    Moved byDeputy Reeve S. Hryciuk

    THAT the County of Vermilion River approve the October 23, 2018 Regular Council Meeting Agenda as presented.


    CARRIED

4.
ADOPTION OF MINUTES

4.a
REGULAR COUNCIL MEETING

  • Motion Number: 2018-10-22
    Moved byCouncillor L. Wolgien

    THAT the County of Vermillion River approve the October 9, 2018 Regular Council Meeting Minutes as presented.


    CARRIED

4.b
POLICY & PRIORITY COMMITTEE MEETING

Councillor C. Murray left the October 23, 2018 Regular Council Meeting at 9:15 a.m.

  • Motion Number: 2018-10-23
    Moved byCouncillor M. Baker

    THAT the County of Vermillion River approve the October 17, 2018 Policy and Priorities Committee Meeting Minutes as presented.


    CARRIED

5.
BUSINESS ARISING OUT OF PRIOR MEETINGS

5.a
Community Water Truck Fill Station – For Information
This item has attachments.

1.Community Water Truck Fill.pdf
2.Pages from Potable Water Truck Fill Station.pdf

Councillor C. Murray returned to the October 23, 2018 Regular Council Meeting at 9:17 a.m.

  • Motion Number: 2018-10-24
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River disapprove the purchase of the Kitscoty Community Water Well.


    CARRIED
  • Motion Number: 2018-10-25
    Moved byCouncillor L. Wolgien

    THAT the County of Vermilion River approve the decommissioning of the Community Water Wells in the hamlets of Blackfoot and Islay.


    CARRIED

5.b
SEPTEMBER 25, 2018 REQUEST FOR FUNDING FOR THE VERMILION ICE PLANT REPLACEMENT – MOTION REQUIRED
This item has attachments.

1.Ice Plant Replacement Request from the Town of Vermilion.pdf
2.Letter from Vermilion - s.pdf
3.Vermilion Rec Ice Plant.pdf
  • Motion Number: 2018-10-26
    Moved byCouncillor L. Wolgien

    THAT the County of Vermilion River send a letter to the Town of Vermilion disapproving their funding request for a capital contribution amount of $300,000 for the replacement of their Ice Plant.


    CARRIED
  • Motion Number: 2018-10-27
    Moved byCouncillor L. Cusack

    THAT the County of Vermilion River send a letter of support for the Town of Vermilion's grant application towards the replacement of their Ice Plant.


    CARRIED

5.c
COMMUNITY AND RECREATION GRANTS FALL 2018 REQUESTS – MOTION REQUIRED
This item has attachments.

1.Community and Recreation Grants Fall 2018 Requests.pdf
2.Recreation Grants for Fall 2018.pdf
  • Motion Number: 2018-10-28
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River approve Community and Recreation Grants for the Paradise Valley Agricultural Society ($1,000), the Vermilion Ukrainian Cultural Association ($1,000), the Tulliby Lake Educational Foundation ($1,000), the Clandonald and District Recreation Association ($2,000), and the Marwayne Minor Ball Association ($2,000).


    CARRIED

5.d
2019 FAMILY AND COMMUNITY SUPPORT SERVICES FUNDING ALLOCATION – MOTION REQUIRED
This item has attachments.

1.2019 Family and Community Support Services Funding Allocation.pdf
2.2019 FCSS Funding Allocation Summary.pdf
  • Motion Number: 2018-10-29
    Moved byDeputy Reeve S. Hryciuk

    THAT the County of Vermilion River approve the 2019 Family and Community Support Services Funding Allocations in the amount of $232,316 as presented.


    CARRIED

6.
COUNCIL NEW BUSINESS

6.a
CHIEF ADMINISTRATIVE OFFICER REPORT
This item has attachments.

1.Oct 23 2018 CAO Report.pdf
  • Motion Number: 2018-10-30
    Moved byCouncilor C. Murray

    THAT the County of Vermilion River receive the Chief Administrative Officer’s Report for information.


    CARRIED

6.b
FINANCE
This item has attachments.

1.October 23, 2018 Cheque Distribution Report.pdf

1.
August 2018 Municipal Financial Report – For Information
This item has attachments.

1.August 2018 Municipal Financial Report – For Information.pdf
2.August 2018 Municipal Financial Report.pdf
  • Motion Number: 2018-10-31
    Moved byCouncilor C. Murray

    THAT the County of Vermilion River receive the August 2018 Municipal Financial Report for information.


    CARRIED
  • Motion Number: 2018-10-32
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River receive the October 23, 2018 Cheque Distribution Report for information.


    CARRIED

2.
RECESS

Councillor C. Murray left the October 23, 2018 Regular Council Meeting at 9:58 a.m.

The October 23, 2018 Regular Council Meeting recessed for a short break at 9:59 a.m. and reconvened at 10:10 a.m. with all members in attendance except Councillor J. Stelmaschuk.

3.
APPLICATION FOR THE ALBERTA COMMUNITY PARTNERSHIP GRANT PROGRAM – MOTION REQUIRED
This item has attachments.

1.PARTNERSHIP GRANT - MOTION REQUIRED.pdf
2.2018-19 ACP Guidelines (Final).pdf
  • Motion Number: 2018-10-33
    Moved byDeputy Reeve S. Hryciuk

    THAT the County of Vermilion River support the applications for additional funding from the Alberta Community Partnership Grant Program to assist in funding the costs associated with facilitators during the annexation negotiation process.


    CARRIED

4.
TAX RECOVERY AUCTION RESERVE BID – MOTION REQUIRED
This item has attachments.

1.TAX RECOVERY AUCTION RESERVE BID.pdf
2.RFD - RESERVE BID 2018.pdf
  • Motion Number: 2018-10-34
    Moved byCouncilor C. Murray

    THAT the County of Vermilion River set the Tax Recovery Auction Reserve Bid for Lot 2, Block 1, Plan 2129EO at $2000.


    CARRIED
  • Motion Number: 2018-10-35
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River set the Tax Recovery Auction Reserve Bid for Lot 6, Block 10, Plan 8322367 at $10,000.


    CARRIED
  • Motion Number: 2018-10-36
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River set the Tax Recovery Auction Reserve Bid for Lot 16, Block 2, Plan 0226627 at $225,000.


    CARRIED
  • Motion Number: 2018-10-37
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River set the Tax Recovery Auction Reserve Bid for Lot 14, Block 2, Plan 0226627 at $550,000.


    CARRIED
  • Motion Number: 2018-10-38
    Moved byCouncillor L. Cusack

    THAT the County of Vermilion River set the Tax Recovery Auction Reserve Bid for Lot 4, Block 6, Plan 2338EO at $7,000.


    CARRIED

5.
GAS TAX FUND – MOTION REQUIRED
This item has attachments.

1.GAS TAX FUND.pdf
2.GTF Spending Plan.pdf
  • Motion Number: 2018-10-39
    Moved byDeputy Reeve S. Hryciuk

    THAT the County of Vermilion River approve the Gas Tax Fund Spending plan as presented.


    CARRIED

6.
MUNICIPAL SUSTAINABILITY INITIATIVE CAPITAL – MOTION REQUIRED
This item has attachments.

1.MUNICIPAL SUSTAINABILITY INITIATIVE CAPITAL.pdf
2.MSI Capital Spending Plan.pdf
  • Motion Number: 2018-10-40
    Moved byCouncillor L. Wolgien

    THAT the County of Vermilion River approve the Municipal Sustainability Initiative Capital Spending Plan as presented.


    CARRIED

7.
MUNICIPAL SUSTAINABILITY INITIATIVE OPERATIONS – MOTION REQUIRED
This item has attachments.

1.MUNICIPAL SUSTAINABILITY INITIATIVE OPERATIONS.pdf
2.MSI Operations Spending Plan.pdf
  • Motion Number: 2018-10-41
    Moved byCouncilor C. Murray

    THAT the County of Vermilion River approve the Municipal Sustainability Initiative Operations Spending Plan as presented.


    CARRIED

6.c
PUBLIC WORKS AND UTILITIES

Councillor C. Murray left the October 23, 2018 Regular Council Meeting at 11:22 a.m. and returned at 11:23 a.m.

6.d
PLANNING AND DEVELOPMENT

1.
TOURISM GROWTH INNOVATION FUND – MOTION REQUIRED
This item has attachments.

1.Tourism Growth Innovation Fund Grant Application.pdf
2.tourism growth fund guidelines.pdf
  • Motion Number: 2018-10-42
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River direct administration to apply for the Tourism Growth Innovation Fund to complete a Destination Development: Tourism Opportunity Assessment project with the municipal contribution to be funded by the Economic Development Reserve.


    CARRIED

6.e
GENERAL ADMINISTRATION

1.
REQUEST FOR FUNDING FROM MARWAYNE JUBILEE SCHOOL – MOTION REQUIRED
This item has attachments.

1.Request for Funding from Marwayne Jubilee School.pdf
2.BTPS request for Marwayne School 2018 severed.pdf
3.FI 011(1st Revision); Cash in Lieu of School Reserve (2017-05).pdf
  • Motion Number: 2018-10-43
    Moved byCouncilor C. Murray

    THAT the County of Vermilion River approve the Request for Funding from the Marwayne Jubilee School in the amount of $5,000 to be funded from the Cash in Lieu of School Reserve.


    CARRIED

7.
BYLAWS

7.a
BYLAW 18-15 BEING A BYLAW TO AMEND AND REPLACE SCHEDULE “A” OF BYLAW NO. 16-01 BEING THE SCHEDULE OF FEES, FOR WATER AND SEWER PUBLIC UTILITIES.
This item has attachments.

1.Bylaw 18-15 Water and Sewer Rates.pdf
2.Bylaw No. 18-15 Water and Sewer Schedule and Fees.pdf
  • Motion Number: 2018-10-44
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River give first reading of Bylaw No. 18-15, being a bylaw to amend and replace Schedule “A” of Bylaw No. 16-01 being the schedule of fees, for water and sewer public utilities.


    CARRIED
  • Motion Number: 2018-10-45
    Moved byCouncillor L. Cusack

    THAT the County of Vermilion River give second reading of Bylaw No. 18-15, being a bylaw to amend and replace Schedule “A” of Bylaw No. 16-01 being the schedule of fees, for water and sewer public utilities.


    CARRIED
  • Motion Number: 2018-10-46
    Moved byCouncillor L. Cusack

    THAT the County of Vermilion River introduce for third reading Bylaw No. 18-15, being a bylaw to amend and replace Schedule “A” of Bylaw No. 16-01 being the schedule of fees, for water and sewer public utilities.


    CARRIED UNANIMOUSLY
  • Motion Number: 2018-10-47
    Moved byDeputy Reeve S. Hryciuk

    THAT the County of Vermilion River give third and final reading of Bylaw No. 18-15, being a bylaw to amend and replace Schedule “A” of Bylaw No. 16-01 being the schedule of fees, for water and sewer public utilities.


    CARRIED

1.
RECESS

The October 23, 2018 Regular Council Meeting recessed for lunch at 11:58 a.m. and reconvened at 12:58 p.m. with all members in attendance except Councillor J. Stelmaschuk.

8.
DELEGATIONS / PUBLIC HEARINGS

1:00 PM    Kitscoty RCMP re: Introduction of New Sergeant

Sergeant Cory Buckingham from the Kitscoty Royal Canadian Mounted Police (RCMP) Detachment joined the October 23, 2018 Regular Council Meeting at 12:59 p.m. and introductions were made. C. Buckingham provided an overview of his background as a member of the RCMP as well as answer Council questions in regards to rural crime strategies. C. Buckingham left the October 23, 2018 Regular Council Meeting at 1:23 p.m.

  • Motion Number: 2018-10-48
    Moved byCouncilor C. Murray

    THAT the County of Vermilion River send a letter to the Royal Canadian Mounted Police (RCMP) K Division, Member of Parliament (MP) Shannon Stubbs, Member of the Legislative Assembly (MLA) Richard Starke and the Solicitor General in regards to the lack of RCMP Officers in the Kitscoty Detachment.


    CARRIED

9.
COUNCIL REPORTS

Reeve D. Swyripa reported on his and Councillor L. Cusack's attendance at the Economic Development Workshop hosted by the Town of Vermilion on October 20, 2018.

Deputy Reeve S. Hryciuk reported on her attendance at the Northern Alberta Mayors and Reeves  Caucus (NAMRC) Meeting in Sherwood Park, Alberta on October 12, 2018.

Councillor L. Wolgien reported on his attendance at the Vermilion River Regional Alliance Meeting as well as the Digital Futures Broadband Symposium hosted by Alberta HUB on October 18 and 19, 2018.

10.
CLOSED SESSION - CONFIDENTIAL

  • Motion Number: 2018-10-49
    Moved byCouncillor L. Wolgien

    THAT the County of Vermilion River move into a closed session under FOIP Legal Section 24 (1) at 1:46 p.m. with all members in attendance except Councillor J. Stelmaschuk.

    FOIP Legal Section 24 (1) - Review of Advice from Officials - Pro Active Fraud Risk Assessment Audit


    CARRIED
  • Motion Number: 2018-10-50

    THAT the County of Vermilion River revert to a regular session at 3:47 p.m. with all members in attendance except Councillor J. Stelmaschuk.


11.
ADJOURNMENT

Reeve D. Swyripa adjourned the October 23, 2018 Regular Council Meeting at 4:02 p.m. with all members in attendance.

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