Meeting Minutes

Policy and Priorities Committee

Meeting #:
Date:	Monday, March 25, 2019 at 9:00 A.m. - 4:00 P.m.
Location:	Council Chambers 4912 - 50 Avenue Kitscoty Alberta, Canada

Attendance

• Reeve Dale Swyripa
• Deputy Reeve Stacey Hryciuk
• Councillor Marty Baker
• Councillor Jason Stelmaschuk
• Councillor Leslie Cusack
• Councillor Clinton Murray
• Interim Chief Administrative Officer Pat Vincent

Staff Present

• Executive Secretary Shannon Harrower

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1.

CALL TO ORDER

Reeve D. Swyripa called the March 25, 2019 Policy and Priorities Committee Meeting to order at 9:00 a.m. with all members in attendance except Councillor L. Wolgien.

2.

ADOPTION OF AGENDA

• Motion Number: 2019-03-34-PP
  Moved by Councillor L. Cusack

  THAT the County of Vermilion River Policy and Priorities Committee approve the March 25, 2019 Policy and Priorities Committee Meeting Agenda as presented. 

  CARRIED

3.

APPOINTMENTS

9:00 AM Garth Rowswell, UCP Candidate for Vermilion-Lloydminster-Wainwright

Garth Rowswell joined the March 25, 2019 Policy and Priorities Committee Meeting at 9:01 a.m. and introductions were made. G. Rowswell engaged Council in a discussion regarding the County's top priorities leading into the 2019 election. Council identified their main focuses as being the accessibility and timeline requirements of Municipal Sustainability Initiative (MSI) grant funding, rural crime reduction strategies at both a provincial and federal level, the elimination of the carbon levy and, the deficit in funding in terms of road upgrades and maintenance. G. Rowswell left the March 25, 2019 Policy and Priorities Committee Meeting at 9:30 a.m.

 

 

• Motion Number: 2019-03-35-PP
  Moved by Councillor C. Murray

  THAT the County of Vermilion River Policy and Priorities Committee receive Garth Rowswell's presentation as information.

  CARRIED

4.

COUNCIL NEW BUSINESS

4.a

FINANCE

1.

2019 Budget Update - For Information

• Motion Number: 2019-03-36-PP
  Moved by Councillor C. Murray

  THAT the County of Vermilion River Policy and Priorities Committee receive the 2019 Verbal Budget Update for information.

  CARRIED

4.b

AGRICULTURE & ENVIRONMENTAL SERVICES (ASB)

1.

Agriculture and Environment Director’s Report March 2019 – For Information

• Motion Number: 2019-03-37-PP
  Moved by Councillor J. Stelmaschuk

  THAT the County of Vermilion River Policy and Priorities Committee receive the March 2019 Agriculture and Environment Director’s Report for information.

  CARRIED

2.

Cost information for ALUS Vermilion River and Green Acreages Vermilion River – For Information

• Motion Number: 2019-03-38-PP
  Moved by Councillor M. Baker

  THAT the County of Vermilion River Policy and Priorities Committee receive the cost analysis for ALUS Vermilion River and Green Acreages Vermilion River for information.

  CARRIED

3.

RECESS

The March 25, 2019 Policy and Priorities Committee Meeting recessed for a short break at 10:26 a.m. and reconvened at 10:44 a.m. with all members in attendance except Councillor L. Wolgien.

4.c

GENERAL ADMINISTRATION

1.

Chief Administrative Officer Recruitment - For Information

• Motion Number: 2019-03-39-PP
  Moved by Councillor L. Cusack

  THAT the County of Vermilion River Policy and Priorities Committee receive the Chief Administrative Officer Recruitment Verbal Update for information.

  CARRIED

2.

2019 DIVISION MEETINGS – MOTION REQUIRED

• Motion Number: 2019-03-40-PP
  Moved by Councillor J. Stelmaschuk

  THAT the County of Vermilion River Policy and Priorities Committee recommend that the County of Vermilion River approve the scheduling of the 2019 Hamlet and Division Meetings. 

  CARRIED

3.

2019 SPRING ROAD AND COMMUNITY TOUR – MOTION REQUIRED

• Motion Number: 2019-03-41-PP
  Moved by Councillor M. Baker

  THAT the County of Vermilion River Policy and Priorities Committee direct administration to schedule and organize the 2019 Spring Road and Community Tour.

  CARRIED

4.

NOVEMBER 7, 2018 SECONDARY REQUEST FOR FUNDING FOR THE VERMILION ICE PLANT REPLACEMENT – MOTION REQUIRED

• Motion Number: 2019-03-42-PP
  Moved by Deputy Reeve S. Hryciuk

  THAT the County of Vermilion River Policy and Priorities Committee recommend that the County of Vermilion River approve the request from the Town of Vermilion to assist in funding the replacement of their ice plant at a cost of $300,000 with $50,000 to be funded from the Park Trust Fund and $250,000 to be funded from Reserves.

  CARRIED
• Motion Number: 2019-03-43-PP
  Moved by Deputy Reeve S. Hryciuk

  THAT the County of Vermilion River Policy and Priorities Committee direct administration to work with the Town of Vermilion to offer financing alternatives for the balance of the costs for the ice plant replacement project. 

  CARRIED

5.

RECESS

The March 25, 2019 Policy and Priorities Committee Meeting recessed for lunch at 12:07 p.m. and reconvened at 1:14 p.m. with all members in attendance except Councillor L. Wolgien. 

5.

CLOSED SESSION - CONFIDENTIAL

• Motion Number: 2019-03-44-PP
  Moved by Councillor L. Cusack

  THAT the County of Vermilion River Policy and Priorities Committee move to a closed session under FOIP Section 25 (1) at 1:15 p.m. with all members in attendance except Councillor L. Wolgien. 

   

  FOIP Section 25 (1) - Disclosure harmful to economic and other interests of a public body - Annexation

  CARRIED
• Motion Number: 2019-03-45-PP
  Moved by Councillor M. Baker

  THAT the County of Vermilion River Policy and Priorities Committee Meeting revert to a regular session at 1:55 p.m. with all members in attendance except Councillor L. Wolgien. 

  CARRIED
• Motion Number: 2019-03-46-PP
  Moved by Councillor M. Baker

  THAT the County of Vermilion River Policy and Priorities Committee receive the Annexation presentation as information. 

  CARRIED

6.

ADJOURNMENT

Reeve D. Swyripa adjourned the March 25, 2019 Policy and Priorities Committee Meeting at 1:15 p.m. with all members in attendance except Councillor L. Wolgien.