Meeting Minutes

Regular Council Meeting

Meeting #:
Date:
-
Location:
Council Chambers
4912 - 50 Avenue
Kitscoty Alberta, Canada
Attendance
  • Reeve D. Swyripa
  • Deputy Reeve Stacey Hryciuk
  • Councillor Lonnie Wolgien
  • Councillor Marty Baker
  • Councillor Jason Stelmaschuk
  • Councillor Leslie Cusack
  • Councillor Clinton Murray
Staff Present
  • Shannon Novroski
  • Rhonda King

1.
CALL TO ORDER

Reeve D. Swyripa called the August 21, 2018 Council Meeting to order at 9:00 a.m. with all members in attendance.

2.
OPENING INSPIRATION

Councillor M. Baker provided an opening inspiration on the August 21, 2018 Regular Council Meeting.

3.
ADDITIONS TO AGENDA

A1: Appointment Request from the Silver Willow Water Co-op - Review of Finance Request Information

A2: Appointment Request from Jason Reinhart - Closed Session under FOIP Section 16 - Third Party Business Interests

A3: Appointment with Lisa Gordon from Meyers Norris Penny (MNP) and Colleen Verville from MLT Aikins on August 22, 2018 at the Vermilion Regional Centre - Closed Session under FOIP Legal Section 24 (1) - Pro Active Fraud Risk Assessment 

4.
ADOPTION OF AGENDA

  • Recommendation:
    Motion Number: 2018-08-01
    Moved byCouncillor L. Wolgien

    THAT the County of Vermilion River approve the August 21, 2018 Regular Council Meeting with the following additions as presented: A1: Appointment Request from the Silver Willow Water Co-op - Review of Finance Request Information, A2: Appointment Request from Jason Reinhart - Closed Session under FOIP Section 16 - Third Party Business Interests and A3: Appointment with Lisa Gordon from Meyers Norris Penny (MNP) and Colleen Verville from MLT Aikins on August 22, 2018 at the Vermilion Regional Centre - Closed Session under FOIP Legal Section 24 (1) - Pro Active Fraud Risk Assessment.  


    CARRIED
  • Recommendation:
    Motion Number: 2018-08-02
    Moved byCouncillor L. Wolgien

    THAT the County of Vermilion River rescind motion number 2018-08-01 to approve the August 21, 2018 Regular Council Meeting Agenda with additions A1; A2; and A3 as presented. 


    CARRIED
  • Recommendation:
    Motion Number: 2018-08-03
    Moved byCouncillor J. Stelmaschuk

    THAT the County of Vermilion River grant Ryan Armstrong, President of the Silver Willow Water Co-op, an appointment at the August 21, 2018 Regular Council Meeting to review the finance request information from the Silver Willow Water Co-op. 


    DEFEATED
  • Recommendation:
    Motion Number: 2018-08-04
    Moved byCouncilor C. Murray

    THAT the County of Vermilion River grant Jason Reinhart a Closed Session appointment under FOIP Section 16 - Third Party Business Interests at the August 21, 2018 Regular Council Meeting. 


    CARRIED
  • Recommendation:
    Motion Number: 2018-08-05
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River grant Lisa Gordon from Meyers Norris Penny (MNP) and Colleen Verville from MLT Aikins  a 10:00 A.M. a Closed Session appointment under FOIP Legal Section 24 (1) - Pro Active Fraud Risk Assessment on August 22, 2018 at the Vermilion Regional Centre.  


    CARRIED

5.
ADOPTION OF MINUTES

5.a
REGULAR COUNCIL MEETING

1.
JUNE 26, 2018 REGULAR COUNCIL MEETING MINUTES - MOTION REQUIRED

  • Recommendation:
    Motion Number: 2018-08-06
    Moved byCouncillor L. Wolgien

    THAT the County of Vermilion River approve the June 26, 2018 Regular Council Meeting Minutes as presented. 


    CARRIED

2.
JULY 17, 2018 REGULAR COUNCIL MEETING MINUTES - MOTION REQUIRED

  • Recommendation:
    Motion Number: 2018-08-07
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River approve the July 17, 2018 Regular Council Meeting Minutes as presented. 


    CARRIED

6.
COUNCIL NEW BUSINESS

  • Recommendation:
    Motion Number: 2018-08-08
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River approve the addition of a Policy and Priorities Committee Meeting on August 29, 2018. 


    CARRIED

6.a
CHIEF ADMINISTRATIVE OFFICER REPORT

  • Recommendation:
    Motion Number: 2018-08-09
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River apply for funding under the Investing in Canada Infrastructure Program for the purpose of County of Vermilion River projects and the upgrades to the Silver Willow Water Co-op's water distribution system. 


    CARRIED
  • Recommendation:
    Motion Number: 2018-08-10
    Moved byCouncillor L. Cusack

    THAT the County of Vermilion River receive the Chief Administrative Officer’s Report for information.


    CARRIED

6.b
FINANCE

1.
June 2018 Monthly Cash Statement – For Information
This item has attachments.

1.June 2018 Monthly Cash Report.pdf
  • Motion Number: 2018-08-11
    Moved byDeputy Reeve S. Hryciuk

    THAT the County of Vermilion River receive the June 2018 Monthly Cash Statement for information.


    CARRIED

2.
June 2018 Investment Report – For Information
This item has attachments.

1.June 2018 Investment Report.pdf
  • Motion Number: 2018-08-12
    Moved byDeputy Reeve S. Hryciuk

    THAT the County of Vermilion River receive the June 2018 Investment Report for information.


    CARRIED

3.
June 2018 Municipal Financial Report – For Information.
This item has attachments.

1.June 2018 Municipal Financial Report.pdf
2.June 2018 Municipal Financial Report Final.pdf
  • Recommendation:
    Motion Number: 2018-08-13
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River receive the June 2018 Municipal Financial Report for information.


    CARRIED

4.
July 24, 2018 Cheque Distribution Report – For Information
This item has attachments.

1.July 24, 2018 Cheque Distribution.pdf

5.
August 8, 2018 Cheque Distribution Report – For Information
This item has attachments.

1.August 8, 2018 Cheque Distribution.pdf

6.
August 21, 2018 Cheque Distribution Report – For Information
This item has attachments.

1.August 21, 2018 Cheque Distribution.pdf
  • Recommendation:
    Motion Number: 2018-08-14
    Moved byCouncillor J. Stelmaschuk

    THAT the County of Vermilion River receive the July 24, August 8 and August 21, 2018 Cheque Distribution Reports for information.


    CARRIED

7.
RECESS

The August 21, 2018 Regular Council Meeting recessed for a short break at 10:18 a.m. and reconvened at 10:29 a.m. with all members in attendance. 

6.c
PUBLIC WORKS AND UTILITIES

1.
August 2018 Public Work Director’s Report – For Information
This item has attachments.

1.Public Works Director Report August.pdf
2.2018-08-21 Directors report.pdf
  • Motion Number: 2018-08-15
    Moved byCouncilor C. Murray

    THAT the County of Vermilion River receive the August 2018 Public Works Director’s Report for information.


    CARRIED

2.
Extension of Project Limits for Range Road 44 – For Information
This item has attachments.

1.Range Road 44 - Adjustment of Project Limits.pdf
  • Recommendation:
    Motion Number: 2018-08-16
    Moved byCouncillor J. Stelmaschuk

    THAT the County of Vermilion River approve the extension of the Project Limits of the Asphalt Overlay project to include the entire 3.2km’s of surfaced road South of Hwy 619 from Range Road 44 to Township Road 482.


    CARRIED

3.
DELEGATIONS / PUBLIC HEARINGS

A2: Appointment with Jason Reinhart 

 

  • Recommendation:
    Motion Number: 2018-08-17
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River move to a closed session under FOIP Third Party Business Interests Section 16 at 10:58 a.m. with all members in attendance. 

    FOIP Third Party Business Interests Section 16 - Land Development Negotiations


    CARRIED

4.
 

  • Recommendation:
    Motion Number: 2018-08-18
    Moved byCouncillor L. Cusack

    THAT the County of Vermilion River revert to a regular session at 11:35 a.m. with all members in attendance. 


    CARRIED

5.
Appointment with Krystal Burrell re: Dog Bylaw Tag Appeal 

Krystal Burrell and Darrell Wright joined the August 21, 2018 Regular Council Meeting at 11:39 a.m. and introductions were made. D. Wright spoke on behalf of K. Burrell in regards to the appeal of the bylaw tag issued for her dog being at large. D. Wright and K. Burrell left the August 21, 2018 Regular Council Meeting at 11:49 a.m. 

 

Councillor J. Stelmaschuk left the August 21, 2018 Regular Council Meeting at 11:50 a.m. and returned at 11:52 a.m. 

6.
TENDER FOR THE CONSTRUCTION OF RANGE ROAD 11 - MOTION REQUIRED
This item has attachments.

1.Tender for Construction of Range Road 11.pdf
2.RFQ - Road Construction.pdf
  • Recommendation:
    Motion Number: 2018-08-19
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River permit administration to acquire individual quotes from vendors and award the contract for the construction of Range Road 11  from Township Road 510 to Township Road 504 for 3.2 km's to the successful bidder up to a maximum amount of $650,000.


    CARRIED

7.
SOIL STABILIZATION PILOT PROJECT - MOTION REQUIRED
This item has attachments.

1.Soil Stabilization Pilot Project.pdf
2.Pilot Project.pdf
  • Recommendation:
    Motion Number: 2018-08-20
    Moved byCouncillor J. Stelmaschuk

    THAT the County of Vermilion River approve the allocation of $250,000 from the Public Works Capital Reserve for the purpose of undertaking a road surface stabilization pilot project.

     


    CARRIED

8.
REQUEST FROM THE DEWBERRY AGRICULTURAL SOCIETY - MOTION REQUIRED
This item has attachments.

1.Request from Dewberry for Arena Parking Lot.pdf
2.Letter of Request.pdf
  • Recommendation:
    Motion Number: 2018-08-21
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River disapprove the request from the Dewberry Agriculture Society to supply / haul 90 tonne of ¾” crushed gravel and provide a grader for 2.5 hours to level the gravel at a cost of $1507.50 to be funded from the General Maintenance Budget.


    CARRIED

9.
RECESS

The August 21, 2018 Regular Council Meeting recessed for lunch at 12:19 p.m. and reconvened at 1:14 p.m. with all members in attendance. 

6.d
NATURAL GAS UTILITY

1.
July 2018 Director’s Report – For Information
This item has attachments.

1.July Director's Report.pdf
2.July Directors Report.pdf
  • Motion Number: 2018-08-22
    Moved byCouncilor C. Murray

    THAT the County of Vermilion River receive the Gas Utility July 2018 Director’s Report for information.


    CARRIED

2.
County of Vermilion River 2018 Operations & Maintenance Audit Evaluation – For Information
This item has attachments.

1.2018 Operations and Maintenance Audit Evaluation.pdf
2.County of Vermilion River 2018 O and M Audit Letter.pdf
3.County of Vermilion River 2018 O and M Audit.pdf
  • Motion Number: 2018-08-23
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River receive the County of Vermilion River 2018 Operations and Maintenance Audit Evaluation for information.


    CARRIED

3.
2018 FEDERATION OF ALBERTA GAS CO-OPS LTD. HONORARY LIFETIME MEMBERSHIP – MOTION REQUIRED
This item has attachments.

1.2018 Honorary Lifetime Membership.pdf
2.Honorary Lifetime Application 2018.pdf
  • Recommendation:
    Motion Number: 2018-08-24
    Moved byDeputy Reeve S. Hryciuk

    THAT the County of Vermilion River nominate Lynda George for the 2018 Federation of Alberta Gas Co-ops Ltd. Honorary Lifetime Membership.


    CARRIED

4.
FEDERATION OF ALBERTA GAS CO-OP LTD. ZONE 3 & 4 AGREEMENT – MOTION REQUIRED
This item has attachments.

1.Federation of Alberta Gas Co-op Ltd. Zone 3 and 4 Agreement.pdf
2.Federation Zone 3 and 4 Agreement.pdf
  • Motion Number: 2018-08-25
    Moved byCouncillor L. Wolgien

    THAT the County of Vermilion River enter into the Federation of Alberta Gas Co-op Ltd. Zone 3 & 4 Agreement.


    CARRIED

5.
GAS ALBERTA INC. DIRECTOR NOMINATIONS – MOTION REQUIRED
This item has attachments.

1.Gas Alberta Inc. Director Nominations.pdf
2.2018 Director Nomination Request Letter.pdf
3.2018 Director Nomination Request.pdf
  • Recommendation:
    Motion Number: 2018-08-26
    Moved byCouncillor L. Wolgien

    THAT the County of Vermilion River receive the Gas Alberta Inc. director nominations letter for information.


    CARRIED

6.e
AGRICULTURE AND ENVIRONMENT

Councillor L. Wolgien left the August 21, 2018 Regular Council Meeting at 1:58 p.m. and returned at 2:01 p.m. 

1.
August 2018 Agriculture & Environment Director’s Report – For Information
This item has attachments.

1.August 2018 Agriculture and Environment Directors Report.pdf
2.Aug 13 2018 Ag Managers Report to Council.pdf
  • Recommendation:
    Motion Number: 2018-08-27
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River receive the August Agriculture and Environment Director’s Report for information.


    CARRIED

2.
DELEGATIONS / PUBLIC HEARINGS

Appointment with BEHR Energy Services Ltd. 

Sandy Mackenzie on behalf of BEHR Energy Services Ltd. joined the August 21, 2018 Regular Council Meeting at 2:10 p.m. and introductions were made. S. Mackenzie presented a PowerPoint presentation on the County's emergency management plan. S. Mackenzie left the August 21, 2018 Regular Council Meeting at 2:30 p.m. 

6.f
PLANNING AND DEVELOPMENT

1.
AUBURNDALE CEMETERY ASSOCIATION GRANT REQUEST – MOTION REQUIRED
This item has attachments.

1.AUBURNDALE CEMETERY ASSOCIATION GRANT REQUEST - MOTION REQUIRED.pdf
  • Recommendation:
    Motion Number: 2018-08-28
    Moved byDeputy Reeve S. Hryciuk

    THAT the County of Vermilion River not support the Auburndale Cemetery Association’s 2018 grant request for funding to build a new approach to support the expansion of the cemetery in the form of an in-kind contribution but rather encourage them to apply for funding under the 2019 cemetery funding program. 


    CARRIED

2.
MORNING GOLD SUBDIVISION DRAINAGE SYSTEM CONSULTATIONS – MOTION REQUIRED
This item has attachments.

1.Morning Gold Drainage .pdf
  • Recommendation:
    Motion Number: 2018-08-29
    Moved byDeputy Reeve S. Hryciuk

    THAT the County of Vermilion River schedule the public engagement open house on the Morning Gold Subdivision Drainage System on October 16, 2018. 


    CARRIED

3.
MUNICIPALITES FOR CLIMATE INNOVATION PROGRAM: CLIMATE CHANGE STAFF GRANT – MOTION REQURIED
This item has attachments.

1.MUNICIPALITIES FOR CLIMATE INNOVATION PROGRAM GRANT - MOTION REQUIRED.pdf
2.Grant summary report.pdf
  • Recommendation:
    Motion Number: 2018-08-30
    Moved byCouncilor C. Murray

    THAT the County of Vermilion River direct Administration to apply for grant funding under the Investing in Canada Infrastructure Program to assist in the subsidy of costs for the development of Inter-municipal plans and initiatives.


    CARRIED

4.
RECESS

The August 21, 2018 Regular Council Meeting recessed for a short break at 3:01 p.m. and reconvened at 3:14 p.m. with all members in attendance. 

6.g
GENERAL ADMINISTRATION

1.
July 19, 2018 Letter from the City of Lloydminster – For Information
This item has attachments.

1.Joint Growth Study Letter.pdf
2.2018-06-19 Letter from the City of Lloydminster re JGS.pdf
  • Motion Number: 2018-08-31
    Moved byCouncilor C. Murray

    THAT the County of Vermilion River receive the July 19, 2018 Letter from the City of Lloydminster in regards to the Joint Growth Study for information.


    CARRIED

2.
July 20, 2018 Letter from the Silver Willow Water Co-op – For Information
This item has attachments.

1.July 20 2018 Letter from the Silver Willow Water Coop.pdf
2.Letter to County of Vermilion River July 20 2018.pdf
  • Recommendation:
    Motion Number: 2018-08-32
    Moved byCouncillor J. Stelmaschuk

    THAT the County of Vermilion River assist the Silver Willow Water Co-op to provide loan assistance with the upgrade to the water treatment system using the local improvement tax levy under division 7 section 391 to 394 of the Municipal Government Act. 


    DEFEATED
  • Recommendation:
    Motion Number: 2018-08-33
    Moved byCouncillor L. Wolgien

    THAT the County of Vermilion River send a letter in response to the July 20, 2018 correspondence from Ryan Armstrong, president of the Silver Willow Water Co-op, indicating that the County would not proceed with funding their water distribution system upgrade project. 


    CARRIED

3.
July 25, 2018 Letter from Municipal Affairs – For Information
This item has attachments.

1.July 25 2018 Letter from Municipal Affairs.pdf
2.2018-07-25 Letter from Municipal Affairs re IDP and ICF.pdf
  • Motion Number: 2018-08-34
    Moved byCouncilor C. Murray

    THAT the County of Vermilion River receive the July 25, 2018 Letter from Alberta Municipal Affairs in regards to Inter-municipal Collaboration Frameworks (ICF) and Inter-municipal Development Plans (IDP) for information.


    CARRIED

4.
July 27, 2018 Letter from Municipal Affairs – For Information
This item has attachments.

1.July 27 2018 Letter from Municipal Affairs.pdf
2.2018-06-27 Letter from Municipal Affairs re GTF.pdf
  • Motion Number: 2018-08-35
    Moved byCouncillor L. Wolgien

    THAT the County of Vermilion River receive the July 27, 2018 Letter from Municipal Affairs in regards to the County’s Gas Tax Fund (GTF) application for information.


    CARRIED

5.
June 28, 2018 Letter from Alberta Culture and Tourism – For Information
This item has attachments.

1.June 28 2018 Letter from Alberta Culture and Tourism .pdf
2.2018-06-28 Letter from Alberta Culture and Tourism re volunteers.pdf
  • Recommendation:
    Motion Number: 2018-08-36
    Moved byCouncillor J. Stelmaschuk

    THAT the County of Vermilion River nominate Deb Venance for the 2018 STARS of Alberta Volunteer Awards. 


    CARRIED

6.
External Committee Meeting Minutes – For Information
This item has attachments.

1.External Committee Meeting Minutes .pdf
2.2018 05 22 Minutes from VRRW.pdf
3.Minutes May 14 2018.pdf
  • Motion Number: 2018-08-37
    Moved byDeputy Reeve S. Hryciuk

    THAT the County of Vermilion River receive the external committee meeting minutes for information.


    CARRIED

7.
AUGUST 1, 2018 REQUEST FOR LETTER OF SUPPORT FROM THE LLOYDMINSTER AGRICULTURAL EXHIBITION ASSOCIATION LTD. – MOTION REQUIRED
This item has attachments.

1.August 1 2018 Letter from Lloydminster Agricultural Association.pdf
2.CFEP Letter of Support Request from Lloydminster Ag.pdf
  • Motion Number: 2018-08-38
    Moved byCouncillor L. Cusack

    THAT the County of Vermilion River provide a letter in support of the Lloydminster Agricultural Exhibition Association’s grant application to acquire a parcel of land just north of their existing property – the old City Maintenance Yard.


    CARRIED

8.
PROCLAMATION OF DEVELOPMENT OFFICER’S WEEK AND RAIL SAFETY WEEK – MOTION REQUIRED
This item has attachments.

1.PROCLAMATIONS - MOTION REQUIRED.pdf
2.Proclamation for Alberta Development Officers Week Sept.pdf
3.Letter from CN re Rail Safety Week.pdf
  • Recommendation:
    Motion Number: 2018-08-39
    Moved byCouncillor L. Cusack

    THAT the County of Vermilion River proclaim September 24, 2018 to September 28, 2018 to be designated as Development Officer’s Week and September 23, 2018 to September 29, 2018 as Rail Safety Week in the County of Vermilion River.


    CARRIED

7.
DISPOSITION OF DELEGATION BUSINESS

  • Recommendation:
    Motion Number: 2018-08-40
    Moved byCouncilor C. Murray

    THAT the County of Vermilion River waive the $100.00 dog bylaw tag penalty for Krystal Burrell's dog at large provided that the $50.00 dog license fee is paid to the County of Vermilion River. 


    CARRIED
  • Recommendation:
    Motion Number: 2018-08-41
    Moved byCouncillor J. Stelmaschuk

    THAT the County of Vermilion River prepare a lobbying effort in regards to bail hauling through the Rural Municipalities of Alberta (RMA) Zone 5. 


    CARRIED

8.
CLOSED SESSION - CONFIDENTIAL

  • Recommendation:
    Motion Number: 2018-08-42
    Moved byDeputy Reeve S. Hryciuk

    THAT the County of Vermilion River move to a closed session under FOIP Land Section 25 (1) and Labour Section 17 (1) at 4:13 p.m. with all members in attendance. 

    FOIP Land Section 25 (1) - Gravel Negotiations; Land Development

    FOIP Labour Section 17 (1) - Council Code of Conduct 


    CARRIED
  • Recommendation:
    Motion Number: 2018-08-43
    Moved byCouncilor C. Murray

    Councillor L. Wolgien left the August 21, 2018 Regular Council Meeting at 5:15 p.m. 

     

    THAT the County of Vermilion River revert back to a regular session at 5:50 p.m. with all members in attendance except Councillor L. Wolgien.


    CARRIED

9.
RECESS

The August 21, 2018 Regular Council Meeting recessed at 5:51 p.m. with all members in attendance except Councillor L. Wolgien and reconvened on August 22, 2018 at 10:00 a.m. at the Vermilion Regional Centre with all members in attendance. 

10.
CLOSED SESSION - CONFIDENTIAL

  • Recommendation:
    Motion Number: 2018-08-44
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River move to a closed session at 10:01 a.m. under FOIP Legal Section 24 (1) with all members in attendance. 

     

    FOIP Legal Section 24 (1) - Advice from Officials - Appointment with Lisa Gordon from Meyers Norris Penney (MNP) and Colleen Verville from MLT Aikins re: Pro Active Fraud Risk Management Assessment 


    CARRIED
  • Recommendation:
    Motion Number: 2018-08-45
    Moved byCouncillor L. Cusack

    THAT the County of Vermilion River revert to a regular session at 2:22 p.m. with all members in attendance. 


    CARRIED

11.
ADJOURNMENT

Reeve D. Swyripa adjourned the August 21 and 22, 2018 Regular Council Meeting at 2:25 p.m. with all members in attendance.

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