Regular Council Meeting Agenda

Tuesday, February 25, 2025 at 9:00 A.m. - 4:30 P.m.

Town of Kitscoty Council Chambers/ Via ZOOM Webinar

5011 50 Street

Kitscoty, Alberta, Canada

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1.

CALL TO ORDER

2.

OPENING INSPIRATION - REEVE MARTY BAKER

3.

ADDITIONS TO AGENDA

4.

ADOPTION OF AGENDA

• Motion Number:

  THAT the County of Vermilion River approve the February 25, 2025 Regular Council Meeting Agenda as presented.

5.

ADOPTION OF MINUTES

5.a

REGULAR COUNCIL MEETING - FEBRUARY 11, 2025

• Motion Number:

  THAT the County of Vermilion River approve the February 11, 2025 Regular Council Meeting Minutes as presented.

5.b

POLICY & PRIORITY COMMITTEE MEETING - FEBRUARY 18, 2025

• Motion Number:

  THAT the County of Vermilion River approve the February 18, 2025 Policy and Priorities Committee Meeting Minutes as presented.

6.

APPOINTMENTS

6.a

9:05 AM VERMILION RCMP REPORT - SGT. COREY BUCKINGHAM

• Motion Number:

  THAT the County of Vermilion River receive the Vermilion RCMP report as information.

6.b

9:25 AM VERMILION AND AREA BRIGHTER BEGINNINGS - MELANIE ROGERS

7.

BUSINESS ARISING OUT OF PRIOR MEETINGS

7.a

LETTER OF RESPONSE - REGIONAL INFRASTRUCTURE

• Motion Number:

  THAT the County of Vermilion River approve the Regional Infrastructure response letter and direct Reeve Marty Baker to sign the letter.

8.

COUNCIL NEW BUSINESS

8.a

CHIEF ADMINISTRATIVE OFFICER REPORT

COUNCIL MEETING, AGENDA CALENDARS AND ACTION TRACKER

• Motion Number:

  THAT the County of Vermilion River receive the Council Meeting and Events Calendars and Council Action Tracker as information.

8.b

FINANCE

JANUARY 2025 FINANCIAL REPORT

• Recommendation:

  THAT the County of Vermilion River accept the January 2025 Financial Report as presented.

Request for Information

8.c

PUBLIC WORKS AND UTILITIES

TWP 522 TEXAS GATE RESOLUTION

• Motion Number:

  THAT the County of Vermilion River accept the report as information and direct administration to _______________________________.

BLACKFOOT LAGOON EVAPORATION POND

• Motion Number:

  THAT the County of Vermilion River accept McElhanney’s price estimate of $385,601.00 for remainder of the engineering costs inclusive of detailed design, tendering, construction and contract management; and proceed to the detailed design phase of the project.

2024 PUBLIC WORKS YEAR IN REVIEW

• Motion Number:

  THAT the County of Vermilion River receive the 2024 Public Works Year in Review for information.

PUBLIC WORKS MONTHLY REPORT FOR JANUARY 2025

• Motion Number:

  THAT the County of Vermilion River receive the January 2025 Public Works Monthly Report for information.

CONCERN TRACKER REPORT

• Motion Number:

  THAT the County of Vermilion River receive the Current Concern Tracker Report from February 5, 2025, to February 18, 2025, and a report of the Active and In-Progress Concern Tracker up to February 4, 2025, for information.

Request for Information

8.d

NATURAL GAS UTILITY

CROWN LAND APPICATIONS – MOTION REQUIRED

• Motion Number:

  THAT the County of Vermilion River send a letter requesting reduced timelines in processing applications for pipelines on public lands to the Alberta Minister of Forestry and Parks, carbon copied to the Ministry of Service Alberta and Red Tape Reduction, Ministry of Energy and Minerals, MLA Garth Rowswell, and the Federation of Alberta Gas Co-operatives.

2024 GAS UTILITY ANNUAL REPORT – FOR INFORMATION

• Motion Number:

  THAT the County of Vermilion River receive the 2024 Gas Utility Annual Report as information.

   

• Motion Number:

  THAT the County of Vermilion River transfer the surplus of $742,645.00 to Gas Infrastructure Reserve.

CNG VEHICLES REPORT 2024 YEAR-END – FOR INFORMATION

• Motion Number:

  THAT the County of Vermilion River receive the Year-End 2024 CNG Vehicles Report for information.

Request for Information

8.e

AGRICULTURE AND ENVIRONMENT

Request for Information

8.f

PROTECTIVE SERVICES

Request for Information

8.g

PLANNING AND COMMUNITY SERVICES

MINERAL LEASE ON NW-7-50-1W4M – MOTION REQUIRED

• Motion Number:

  THAT the County of Vermilion River approve the Petroleum and Natural Gas Lease form, enter into Agreement with Capital Land Services Ltd., and that Administration first obtain approval from the Minister of Municipal Affairs to enter into a lease for freehold mines and minerals upon or under NW-7-50-1W4M held by the Municipal District of Wellington NO. 481, also known as the County of Vermilion River.

BUFFALO TRAIL SCHOOL DIVISION JOINT USE AND PLANNING AGREEMENT – MOTION REQUIRED

• Motion Number:

  THAT the County of Vermilion River approve the presented Joint Use and Planning agreement with Buffalo Trail School Division and send the amended agreement to Buffalo Trail School Division for signature.

LETTER FROM BUFFALO TRAIL SCHOOL DIVISION – FOR INFORMATION

• Motion Number:

  THAT the County of Vermilion River receive the correspondence from Buffalo Trail Public Schools as information.

Request for Information

8.h

GENERAL ADMINISTRATION

LETTER FROM MINISTER MCIVER - JOINT USE AND PLANNING AGREEMENTS EXTENSION

• Motion Number:

  THAT the County of Vermilion River receive the Letter and Ministerial Order from Minister McIver regarding the Joint Use and Planning Agreements (JUPA) extension as information.

CORRESPONDENCE

EC911 fall meeting minutes - draft

2025 Minister's Awards for Municipal and Public Library Excellence Program

ASB Summer Tour Letter - Wheatland County 2026

Northern Sunrise County Declaration of Natural Disaster for Honey Production

Bill C-293 letters

Holy Rosary Invitation for March 4 Turf Announcement 

Lakeland College Donor and Student Recognition 

• Motion Number:

  THAT the County of Vermilion River receive the following correspondence as information:

  EC911 fall meeting minutes - draft

  2025 Minister's Awards for Municipal and Public Library Excellence Program

  ASB Summer Tour Letter - Wheatland County 2026

  Northern Sunrise County Declaration of Natural Disaster for Honey Production

  Bill C-293 letters

  Holy Rosary Invitation for March 4 Turf Announcement 

  Lakeland College Donor and Student Recognition 

   

Request for Information

9.

POLICIES

9.a

FI 012 BASIC MUNICIPAL TRANSPORTATION GRANT-STREET IMPROVEMENT PROGRAM GRANT POLICY

• Motion Number:

  THAT the County of Vermilion River rescind Policy FI 012 Basic Municipal Transportation Grant (BMGT) – Street Improvement Program (SIP) Grant Policy.

9.b

POLICY NG 011 GAS MONITORING UNITS

• Motion Number:

  THAT the County of Vermilion River rescind NG 011 – Gas Monitoring Units.

9.c

NG 015 – NATURAL GAS INFILL INVESTMENT

• Motion Number:

  THAT the County of Vermilion River approve Policy NG 015 – Natural Gas Infill Investment as presented.

9.d

RESCIND POLICY PE 023 BANKED OVERTIME

• Motion Number:

  THAT the County of Vermilion River Policy and Priorities Committee recommend that the County of Vermilion River rescind Policy PE 023 Banked Overtime.

10.

BYLAWS

10.a

BYLAW 19-01 COUNCIL CODE OF CONDUCT - REVIEW

• Motion Number:

  THAT the County of Vermilion River give First Reading to Bylaw 19-01 Council Code of Conduct.

10.b

BYLAW 25-02 MUNICIPAL PROPERTY TAX INCENTIVE EXEMPTION FOR NEW NON-RESIDENTIAL DEVELOPMENT OR EXPANSIONS

• Motion Number:

  THAT the County of Vermilion River give Second Reading of Bylaw 25-02 Municipal Property Tax Incentive Exemption for New Non-Residential Development or Expansions.

• Motion Number:

  THAT the County of Vermilion River give Third and Final Reading of Bylaw 25-02 Municipal Property Tax Incentive Exemption for New Non-Residential Development or Expansions.

11.

DISPOSITION OF APPOINTMENT BUSINESS

11.a

VERMILION AND AREA BRIGHTER BEGINNINGS

• Motion Number:

  THAT the County of Vermilion River receive the Vermilion and Area Brighter Beginnings presentation as information.

12.

NOTICES OF MOTION

13.

COUNCIL REPORTS

14.

CLOSED SESSION - CONFIDENTIAL

• Motion Number:

  THAT the County of Vermilion River Regular Meeting of Council move to a Closed Session at 0:00 PM with all members in attendance.

15.

RETURN TO OPEN SESSION

• Motion Number:

  THAT the County of Vermilion River Regular Meeting of Council return to Open Session at 0:00 PM with all members in attendance.

16.

BUSINESS ARISING OUT OF CLOSED SESSION

17.

ADJOURNMENT