Policy and Priorities CommitteeAgenda

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Town of Kitscoty Council Chambers/ Via ZOOM Webinar
5011 50 Street
Kitscoty, Alberta, Canada

1.
CALL TO ORDER

 

2.
ADDITIONS TO AGENDA

 

3.
ADOPTION OF AGENDA

 
  • Motion Number:

    THAT the County of Vermilion River approve the October 15, 2024 Policy and Priorities Committee Meeting Agenda as presented.

     

4.
COUNCIL NEW BUSINESS

 

4.a
FINANCE

 

TAX COMPARISONS – FOR INFORMATION

This item has attachments. 
1.Tax Comparisons - For Information.pdf
2.2024 - City and Town Tax Comparison.pdf
  • Motion Number:

    THAT the County of Vermilion River Policy and Priorities Committee accept the Tax Comparisons as information.

Request for Information

 

4.b
PUBLIC WORKS AND UTILITIES

 

OCTOBER 2024 BLACKFOOT LAGOON UPDATE

This item has attachments. 
1.October 2024 Blackfoot Lagoon Update.pdf
2.Agricultural Feasibility and Level II Reports SE12-50-02 W4M.pdf
3.16-07-04 Wetland Delineation Figure with SE12 with Work Footprint.pdf
4.Enviromak report.pdf
5.L35.BMcPhee DRAFT R1 Summary Report 2.20241009.pdf
  • Recommendation:

    THAT the County of Vermilion River Policy and Priorities Committee recommend that the County of Vermilion River select the _____________________ discharge method for Administration to complete detailed design and move to construction phases of the project.

TWP 522 TEXAS GATE DISPUTE

This item has attachments. 
1.Texas Gate Dispute.pdf
2.PW 011 Texas Gate Policy.pdf
3.PW011_TEXAS_GATE_AGREEMENT_LARSON, Lorne.pdf
4.Oct 9.pdf
  • Recommendation:

    THAT the County of Vermilion River Policy and Priorities Committee recommend that the County of Vermilion River ______________________________________________.

Request for Information

 

4.c
NATURAL GAS UTILITY

 

4.d
AGRICULTURE & ENVIRONMENTAL SERVICES (ASB)

 

AGRICULTURE AND ENVIRONMENT DEPARTMENT 2024 THIRD QUARTER REPORT – FOR INFORMATION

This item has attachments. 
1.Agriculture and Environment 3rd Quarter Report 2024.pdf
2.Agriculture and Environment 2024 3rd Quarter Report.pdf
  • Motion Number:

    THAT the County of Vermilion River Policy and Priorities Committee receive the Agriculture and Environment Department 2024 Third Quarter Report for information.

SUMMARY OF WEED CONTROL IN COUNTY OF VERMILION RIVER HAMLETS – FOR INFORMATION

This item has attachments. 
1.Summary of weed control in hamlets.pdf
2.AG 016 Vegetation Management Policy (1st Revision).pdf
3.AG 014 (1st Revision); Hamlet Mowing and Beautification Policy (2007-06-25).pdf
4.Amended ASB-Weed Control Service Level March 2024.pdf
5.Weed Control Regulation Schedule 1 Designated Weeds.pdf
  • Motion Number:

    THAT the County of Vermilion River Policy and Priorities Committee receive the summary of weed control in County of Vermilion River hamlets for information.

DANDELION CONTROL IN HAMLETS – FOR INFORMATION

This item has attachments. 
1.Dandelion control in hamlets.pdf
2.Herbicide application for urban areas including hamlets.pdf
  • Motion Number:

    THAT the County of Vermilion River Policy and Priorities Committee receive the cost estimate for dandelion control in hamlets for information.

LETTERS FROM ALBERTA AGRICULTURAL SERVICE BOARDS TO PROVINCIAL GOVERNMENT MINISTRIES – FOR INFORMATION

This item has attachments. 
1.ASB letters AgKnow Wild boar Funding.pdf
2.ASB Correspondence to Ministers Severed.pdf
3.Oct 8 2024 Response Letter from AGRIC Minister re AgKnow.pdf
  • Motion Number:

    THAT the County of Vermilion River Policy and Priorities Committee receive the attached letters from Alberta Agricultural Service Boards to the Minister of Agriculture and Irrigation for information.

Request for Information

 

4.e
PROTECTIVE SERVICES

 

DOG ISSUES - UPDATE

This item has attachments. 
1.Dog Issue - Update.pdf
  • Motion Number:

    THAT the County of Vermilion River Policy and Priorities Committee receive the Dog Issues update for Information

Request for Information

 

4.f
PLANNING AND COMMUNITY SERVICES

 

PLANNING AND COMMUNITY SERVICES THIRD QUARTER DIRECTOR’S REPORT – FOR INFORMATION

This item has attachments. 
1.PLANNING AND COMMUNITY SERVICES THIRD QUARTER DIRECTOR'S REPORT - FOR INFORMATION.pdf
2.2024 Q3 Report_FINAL.pdf
  • Motion Number:

    THAT the County of Vermilion River Policy and Priorities Committee receive the Planning and Community Services Third Quarter Director’s Report as information.

COMMUNITY FUNDING – MARWAYNE ARENA DEBENTURE REQUEST – MOTION REQUIRED

This item has attachments. 
1.COMMUNITY FUNDING - MARWAYNE DEBENTURE REQUEST - MOTION REQUIRED.pdf
2.PD 021 (3rd Revision); Community Enhancement Funding Policy (2024) updated w Sched A.pdf
3.Special Capital Project Grant Application Aug 7 2024_redacted.pdf
4.Proposed Funding Scenarios.pdf
  • Recommendation:

    THAT the County of Vermilion River Policy and Priorities Committee recommend that the County of Vermilion River select funding scenario 1 of $750,000.00 as per Policy PD 021 – Community Enhancement Funding and further information be brought back to review budgetary impacts.

Request for Information

 

4.g
GENERAL ADMINISTRATION

 

REPORT ON MUNICIPALITIES UTILIZING INDEPENDENT REVIEW COMMITTEE'S FOR COUNCIL REMUNERATION

This item has attachments. 
1.Review of Municipalities utilizing Independent Review Committee's for Council Remuneration Policies.pdf
2.LE 001 (39th Revision); Councillor Remuneration Policy (2023-02-14).pdf
3.Summary of Independent Committees for Council Remuneration Review - August 27, 2024.pdf
4.Sturgeon County - 2019 Elected Offical Remuneration Review - Reccommendations from the Citizen Task Force - August 2019.pdf
5.Town of Banff - 2021 Council Remuneration Review Committee Recommendations.pdf
6.Strathcona County - Council Remunertation Task Force 2022 Final Report.pdf
7.City of Spruce Grove - 2021 Council Remuneration Review Committee Recommendations.pdf
  • Motion Number:

    THAT the County of Vermilion River Policy and Priorities Committee accept the report on Municipalities utilizing independent committees to review Councillor Remuneration as information.

PROGRESS REPORT ON SUBDIVISION AND HAMLET SIGNAGE

This item has attachments. 
1.Progress Report of Subdivision and Hamlet Signage .pdf
2.Sign Refinishing in Dewberry and Clandonald.pdf
3.Progress Report on Subdivision and Hamlet Signage.pdf
  • Motion Number:

    THAT the County of Vermilion River Policy and Priorities Committee receive the progress report on signage in hamlets and subdivisions in the County of Vermilion River as information.

ALBERTA HUB MEMBERSHIP MEETING MINUTES AND PROJECT SUMMARY/QUESTION(S) FOR MEMBERSHIP SURVEY

This item has attachments. 
1.Alberta HUB Membership Meeting Minutes and Project Summary.pdf
2.Alberta HUB 2024 Projects Summary at October 1, 2024 Membership Meeting.pdf
3.Alberta HUB Board Membership draft minutes October 1 2024.pdf
  • Recommendation:

    THAT the County of Vermilion River Policy and Priorities Committee recommends to the County of Vermilion River accept the minutes and summary report of the October 1, 2024, Alberta HUB Membership Meeting for information.

  • Recommendation:

    THAT the County of Vermilion River Policy and Priorities Committee recommends to the County of Vermilion River to direct administration to submit the following question(s) for the proposed Alberta HUB Membership Survey:

    1.

Request for Information

 

5.
POLICIES

 

5.a
AG 014 HAMLET BEAUTIFICATION POLICY UPDATE – MOTION REQUIRED

This item has attachments. 
1.AG 014 Hamlet Beautification Policy.pdf
2.AG 014 Hamlet Beautification Policy Sept 2024 draft.pdf
3.AG 004 (Original); Hamlet Weed Control (1995-04).pdf
4.HAMLET BEAUTIFICATION PROGRAM Reporting Form 2022.pdf
  • Recommendation:

    THAT the County of Vermilion River Policy and Priorities Committee recommend that the County of Vermilion River approve the updated AG 014 Hamlet Beautification Policy as presented.

5.b
FI 004 RESERVE POILCY – PUBLIC WORKS OPERATIONS AND COUNCIL

This item has attachments. 
1.FI 004 RESERVE POLICY - COUNCIL AND PUBLIC WORKS OPERATIONS .pdf
2.FI 004 (7th Revision); Reserve Policy (2006-09).pdf
3.FI 004 Reserve Policy - Draft.pdf
4.FI 004 Reserve Policy - Schedule A v2.pdf
5.County of Vermilion River - Original Reserve Spreadsheet.pdf
6.County of Vermilion River - Proposed Reserve Spreadsheet.pdf
  • Recommendation:

    THAT the County of Vermilion River Policy and Priorities Committee recommend that the County of Vermilion River approve Council and Public Works Operation section of FI 004 Reserve Policy.

5.c
LE 001 COUNCILLOR REMUNERATION POLICY

This item has attachments. 
1.POLICY LE 001 COUNCILLOR REMUNERATION POLICY.pdf
2.LE 001 (39th Revision); Councillor Remuneration Policy (2023-02-14)(1).pdf
3.Revised LE001 Councillor Remuneration Policy.pdf
  • Recommendation:

    THAT the County of Vermilion River Policy and Priorities Committee recommend that the County of Vermilion River approve LE 001 Councillor Remuneration as amended to change the review time from Organizational Meeting to review on an annual basis.

5.d
RESCIND POLICY NG 012 – AUTOMATED METER READING INSTALLATIONS

This item has attachments. 
1.Rescind Policy NG 012 - Automated Meter Reading Installations.pdf
2.NG 012 (Original); Automated Meter Reading Installations.pdf
  • Recommendation:

    THAT the County of Vermilion River Policy and Priorities Committee recommend to the County of Vermilion River rescind Policy NG 012 – Automated Meter Reading Installations

5.e
POLICY NG 016 – NATURAL GAS BILLING POLICY

This item has attachments. 
1.Policy NG 016 - Natural Gas Billing Policy - Motion Required .pdf
2.NG 016 - Gas Billing Policy (Original).pdf
3.NG 016 - Natural Gas Billing Policy - Tracked Changes - October 15 .pdf
4.NG 016 - Natural Gas Billing Policy - Accepted Changes - October 15.pdf
  • Recommendation:

    THAT the County of Vermilion River Policy and Priorities Committee recommend that the County of Vermilion approve Policy NG 016 – Natural Gas Billing Policy as presented.

5.f
POLICY PD 021 – COMMUNITY ENHANCEMENT FUNDING POLICY - MOTION REQUIRED

This item has attachments. 
1.POLICY PD 021 COMMUNITY FUNDING POLICY - MOTION REQUIRED.pdf
2.PD 021 (3rd Revision); Community Enhancement Funding Policy (2024) updated w Sched A(1).pdf
3.POLICY PD 021 - list of changes.pdf
  • Recommendation:

    THAT the County of Vermilion River Policy and Priorities Committee recommend that the County of Vermilion River accept the changes to Policy PD 021 – Community Enhancement Funding Policy as presented.

5.g
RESCIND PW 010 – ROAD CONSTRUCTION STANDARDS AND PROCEDURES

This item has attachments. 
1.Rescind PW010 Road Construction Standards and Procedures .pdf
2.PW 010 (3rd Revision) Road Construction Standards Procedures Policy (2016-11).pdf
  • Recommendation:

    THAT the County of Vermilion River Policy and Priorities Committee recommend that the County of Vermilion River rescind PW 010 Road Construction Standards and Procedures.

5.h
RESCIND PW012 PUBLIC WORKS PROJECTS POLICY

This item has attachments. 
1.Rescind PW012 Public Works Projects Policy.pdf
2.PW 012 (Original); Public Works Projects Policy (2004-09).pdf
  • Recommendation:

    THAT the County of Vermilion River Policy and Priorities Committee recommend that the County of Vermilion River rescind PW012 Public Works Projects Policy.

5.i
PW 015 SNOW PLOW FLAG POLICY

This item has attachments. 
1.PW015 Snow Plow Flag.pdf
2.PW_015_(5th_revision)_Snow_Plow_Flag_2024-08-37.pdf
  • Motion Number:

    THAT the County of Vermilion River Policy and Priorities Committee accept the information as presented and direct Administration to bring back Policy PW 015 Snow Plow for review in June 2025.

5.j
RESCIND POLICY PW 019 EMERGENT PROJECTS

This item has attachments. 
1.Rescind Policy PW019 Emergent Projects.pdf
2.PW 019 (Original); Emergent Projects (2008-06-24).pdf
  • Recommendation:

    THAT the County of Vermilion River Policy and Priorities Committee recommend that the County of Vermilion River rescind policy PW 019 Emergent Projects.

5.k
RESCIND POLICY PW 020 DRAINAGE DITCHES

This item has attachments. 
1.Rescind Policy PW020 Drainage Ditches.pdf
2.PW 020 (Original); Drainage Ditches (2008-06-24).pdf
  • Recommendation:

    THAT the County of Vermilion River Policy and Priorities Committee recommend that the County of Vermilion River Rescind PW 020 Drainage Ditches.

6.
NOTICE OF MOTIONS

 

7.
CLOSED SESSION - CONFIDENTIAL

 
  • Motion Number:

    THAT the County of Vermilion River Policy and Priorities Committee move to a Closed Session at 0:00 PM with all members in attendance.  

7.a
DISCLOSURE HARMFUL TO INTERGOVERNMENTAL RELATIONS - CITY OF LLOYDMINSTER ILC - FOIP SECTION 24(1)(a)(ii)

 

7.b
ADVICE FROM OFFICIALS - PERSONNEL - FOIP SECTION 24(1)(a)

 

8.
RETURN TO OPEN SESSION

 
  • Motion Number:

    THAT the County of Vermilion River Policy and Priorities Committee Meeting return to Open Session at 0:00 PM with all members in attendance.

9.
BUSINESS ARISING OUT OF CLOSED SESSION

 

10.
ADJOURNMENT

 
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