Regular Council Meeting Agenda

Tuesday, October 22, 2024 at 9:00 A.m. - 4:30 P.m.

Town of Kitscoty Council Chambers/ Via ZOOM Webinar

5011 50 Street

Kitscoty, Alberta, Canada

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1.

CALL TO ORDER

2.

OPENING INSPIRATION - MARTY BAKER

3.

ADDITIONS TO AGENDA

4.

ADOPTION OF AGENDA

• Motion Number:

  THAT the County of Vermilion River approve the October 22, 2024 Regular Council Meeting Agenda as presented.

5.

ADOPTION OF MINUTES

5.a

REGULAR COUNCIL MEETING - OCTOBER 7, 2024

• Motion Number:

  THAT the County of Vermilion River approve the October 7, 2024 Regular Council Meeting Minutes as presented.

5.b

POLICY & PRIORITY COMMITTEE MEETING - OCTOBER 15, 2024

• Motion Number:

  THAT the County of Vermilion River approve the October 15. 2024 Policy and Priorities Committee Meeting Minutes as presented.

6.

APPOINTMENTS

6.a

9:05 AM ONION LAKE RCMP BODY WORN CAMERAS PRESENTATION SGT. JEFFREY CARTER

6.b

9:30 AM LANDIN EWANEC - PROPERTY TAXES

6.c

AFRRCS PRESENTATION – BRIAN SAUNDERS (PROVINCE OF ALBERTA)

7.

COUNCIL NEW BUSINESS

7.a

CHIEF ADMINISTRATIVE OFFICER REPORT

SEPTEMBER 2024 CHIEF ADMINISTRATIVE OFFICER REPORT

• Motion Number:

  THAT the County of Vermilion River approves the Chief Administrative Officer Report for September as information.

COUNCIL MEETING AND EVENTS CALENDARS AND ACTION TRACKER

• Motion Number:

  THAT the County of Vermilion River receive the Council Meeting and Events calendar and Council Action Tracker as information.

7.b

FINANCE

SEPTEMBER 2024 FINANCIAL REPORT

• Motion Number:

  THAT the County of Vermilion River accept the September 2024 Financial Report as presented.

Request for Information

7.c

PUBLIC WORKS AND UTILITIES

PUBLIC WORKS SEPTEMBER 2024 MONTHLY REPORT

• Motion Number:

  THAT the County of Vermilion River receive the September 2024 Public Works Monthly Report as information.

CONCERN TRACKER REPORT

• Motion Number:

  THAT the County of Vermilion River receive the Current Concern Tracker Report from October 2, 2024, to October 15, 2024, and the Active and In-Progress Concern Tracker Report up to October 1, 2024, for information.

Request for Information

7.d

NATURAL GAS UTILITY

Request for Information

7.e

AGRICULTURE AND ENVIRONMENT

Request for Information

7.f

PROTECTIVE SERVICES

Request for Information

7.g

PLANNING AND COMMUNITY SERVICES

FAMILY AND COMMUNITY SUPPORT SERVICES FUNDING ALLOCATIONS – MOTION REQUIRED

• Motion Number:

  THAT the County of Vermilion River approve the 2025 Family and Community Support Services funding allocations as presented.

SUBDIVISION APPLICATION – 310 PARK AVE and 300 PARK AVE IN SE-12-47-3W4M WITHIN THE VILLAGE OF PARADISE VALLEY – FOR INFORMATION

• Motion Number:

  THAT the County of Vermilion River receive the application for subdivision of Lot 1 Block B Plan 0323102 and Pt. Lot C Plan 1471NW in SE-12-47-3W4M in the Village of Paradise Valley as information.

Request for Information

7.h

GENERAL ADMINISTRATION

COUNTY OF ST. PAUL REQUEST FOR TWO YEAR EXTENSION ON ICF AGREEMENT

• Motion Number:

  THAT the County of Vermilion River approve the request from the County of St. Paul for a two-year extension on the current Rural Intermunicipal Collaboration Framework (ICF) Agreement.

NORTH SASKATCHEWAN WATERSHED ALLIANCE REQUISITION

• Motion Number:

  THAT the County of Vermilion River approve the North Saskatchewan Watershed Alliance (NSWA) Municipal Contribution January 1 to December 31, 2025 per capita request of $4,796.40.

RURAL MUNICIPALITY ASSOCIATION BYLAW AMENDMENTS – 2024 FALL CONVENTION

• Motion Number:

  THAT the County of Vermilion River accepts the Rural Municipality Association Bylaw Amendments as information.

QUESTIONS FOR SUBMISSION TO THE PROPOSED ALBERTA HUB SURVEY.

• Motion Number:

  THAT the County of Vermilion River approve Council’s questions for the proposed Alberta HUB Membership Survey:

  1. What are the most valuable deliverables of Alberta HUB?
  2. What areas of development and advocacy should Alberta HUB focus on in the next five years?
  3. What areas of development and advocacy should Alberta HUB focus on in the next ten years?

CORRESPONDENCE

• Motion Number:

  THAT the County of Vermilion River receive the Alberta HUB Board Membership minutes and the Summer Tourism Success Report 2024 from Go East of Edmonton as information.

Request for Information

8.

1:00 PM - CLOSED SESSION

• Motion Number:

  THAT the County of Vermilion River Regular Meeting of Council move into Closed Session at 0:00 PM with all members in attendance.

8.a

DISCLOSURE HARMFUL TO BUSINESS INTERESTS OF A THIRD PARTY - LAND MATTER - FOIP SECTION 16(1)(c)

9.

RETURN TO OPEN SESSION

• Motion Number:

  THAT the County of Vermilion River return to Open Session at 0:00 PM with all members in attendance.

10.

BUSINESS ARISING OUT OF CLOSED SESSION

11.

POLICIES

11.a

POLICY AG 014 HAMLET BEAUTIFICATION UPDATE – MOTION REQUIRED

• Motion Number:

  THAT the County of Vermilion River approve the updated AG 014 Hamlet Beautification Policy as presented.

11.b

POLICY LE 001 COUNCILLOR REMUNERATION 

• Motion Number:

  THAT the County of Vermilion River approve Policy LE 001 Councillor Remuneration as amended to change the review time from Organizational Meeting to review on an annual basis.

11.c

RESCIND POLICY NG 012 – AUTOMATED METER READING INSTALLATIONS

• Motion Number:

  THAT the County of Vermilion River rescind Policy NG 012 – Automated Meter Reading Installations

11.d

POLICY NG 016 – NATURAL GAS BILLING POLICY

• Motion Number:

  THAT the County of Vermilion River approve Policy NG 016 – Natural Gas Billing Policy as presented.

11.e

RESCIND POLICY PW 020 DRAINAGE DITCHES

• Motion Number:

  THAT the County of Vermilion River Rescind Policy PW 020 Drainage Ditches.

11.f

POLICY PD 021 – COMMUNITY ENHANCEMENT FUNDING POLICY – MOTION REQUIRED

• Motion Number:

  THAT the County of Vermilion River accept the changes to Policy PD 021 – Community Enhancement Funding Policy as presented.

11.g

RESCIND POLICY PW 010 – ROAD CONSTRUCTION STANDARDS AND PROCEDURES

• Motion Number:

  THAT the County of Vermilion River rescind Policy PW 010 – Road Construction Standards and Procedures.

11.h

RESCIND POLICY PW 012 PUBLIC WORKS PROJECTS 

• Motion Number:

  THAT the County of Vermilion River rescind Policy PW 012 Public Works Projects.

11.i

PW 015 (6TH REVISION); SNOW PLOW FLAG

• Motion Number:

  THAT the County of Vermilion River approve Policy PW 015 Snow Plow Flag as presented.

11.j

RESCIND POLICY PW 019 EMERGENT PROJECTS

• Motion Number:

  THAT the County of Vermilion River rescind Policy PW 019 Emergent Projects.

12.

BUSINEES ARISING OUT OF APPOINTMENTS

12.a

ONION LAKE RCMP PRESENTATION

• Motion Number:

  THAT the County of Vermilion River receive the presentation by Onion Lake RCMP as information.

12.b

OUTSTANDING TAXES - LANDIN EWANEC

• Motion Number:

  THAT the County of Vermilion River receive the presentation by Landin Ewanec as information.

12.c

AFRRCS PRESENTATION – BRIAN SAUNDERS (PROVINCE OF ALBERTA)

• Motion Number:

  THAT the County of Vermilion River accept the presentation by Brian Saunders from Public Safety and Emergency Services – Province of Alberta as information.

13.

NOTICES OF MOTION

14.

COUNCIL REPORTS

15.

CLOSED SESSION - CONFIDENTIAL

• Motion Number:

  THAT the County of Vermilion River Regular Meeting of Council move to a Closed Session at 0:00 PM with all members in attendance.

15.a

DISCLOSURE HARMFUL TO INTERGOVERNMENTAL RELATIONS - TOWN OF VERMILION ILC - FOIP SECTION 24(1)(a)(ii)

15.b

DISCLOSURE HARMFUL TO INTERGOVERNMENTAL RELATIONS - CITY OF LLOYDMINSTER ICF AGREEMENT- FOIP SECTION 24(1)(a)(ii)

16.

RETURN TO OPEN SESSION

• Motion Number:

  THAT the County of Vermilion River Regular Meeting of Council return to Open Session at 0:00 PM with all members in attendance.

17.

BUSINESS ARISING OUT OF CLOSED SESSION

18.

ADJOURNMENT