Meeting Minutes

Policy and Priorities Committee

Meeting #:
Date:
-
Location:
Council Chambers
4912 - 50 Avenue
Kitscoty Alberta, Canada
Attendance
  • Reeve Dale Swyripa
  • Deputy Reeve Stacey Hryciuk
  • Councillor Lonnie Wolgien
  • Councillor Marty Baker
  • Councillor Jason Stelmaschuk
  • Councillor Leslie Cusack
  • Councillor Clinton Murray
Staff Present
  • Executive Assistant Shannon Harrower
  • CAO Harold Northcott

1.
CALL TO ORDER
 

Reeve D. Swyripa called the October 23rd, 2019 Policy and Priorities Committee Meeting to order at 9:14 a.m. with all members in attendance. 

2.
ADOPTION OF AGENDA
 

  • Motion Number: 2019-10-01-PP
    Moved byCouncillor L. Wolgien

    THAT the County of Vermilion River Policy and Priorities Committee approve the October 23rd, 2019 Policy and Priorities Committee Meeting Agenda as presented.

    CARRIED

3.
COUNCIL NEW BUSINESS
 

3.a
FINANCE
 

1.
Corporate Services Director’s Report – For Information
This item has attachments. 

1.Corporate Services Director's Report - Q3.pdf
2.2019Q3 - Corporate Services.pdf
  • Motion Number: 2019-10-02-PP
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River Policy and Priorities Committee receive the Corporate Services Director’s Third Quarter Report as information.

    CARRIED

3.b
PUBLIC WORKS AND UTILITIES
 

1.
2020 Public Works Capital Budget - For Information
 

2.
RECESS
 

The October 23rd, 2019 Policy and Priorities Committee Meeting recessed for a short break at 10:12 a.m. and reconvened at 10:27 a.m. with all members in attendance.  

3.
2020 Public Works Capital Budget - For Information
 

4.
RECESS
 

The October 23rd, 2019 Policy and Priorities Committee Meeting recessed for lunch at 12:02 p.m. and reconvened at 1:08 p.m. with all members in attendance.  

5.
2020 Public Works Capital Budget - For Information
 

6.
RECESS
 

The October 23rd, 2019 Policy and Priorities Committee Meeting recessed for a short break at 2:35 p.m. and reconvened at 2:50 p.m. with all members in attendance.  

7.
2020 Public Works Capital Budget – For Information
This item has attachments. 

1.2020 Public Works Capital Budget - For Information.pdf
2.2020 Public Works Capital Budget.pdf
  • Motion Number: 2019-10-03-PP
    Moved byCouncillor J. Stelmaschuk

    THAT the County of Vermilion River Policy and Priorities Committee receive the Public Works Capital Budget as information.

    CARRIED

3.c
AGRICULTURE & ENVIRONMENTAL SERVICES (ASB)
 

1.
Agriculture and Environment 2020 Service Levels – For Information
This item has attachments. 

1.Agriculture and Environment Service Levels 2020.pdf
2.SL 62 ASB - General 2020.pdf
3.SL 62 ASB - Weed Control Act 2020.pdf
4.SL 62 ASB - Agricultural Pests Act 2020.pdf
5.SL 62 ASB - Animal Health Act 2020.pdf
6.SL 62 ASB - Soil Conservation Act 2020.pdf
7.SL 62 ALUS 2020.pdf
8.SL 63 Environmental Management 2020.pdf
9.SL 63 Wetlands 2020.pdf
10.SL 27 Rat Control 2020.pdf
  • Motion Number: 2019-10-04-PP
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River Policy and Priorities Committee recommend that the County of Vermilion River approve the 2020 Agriculture Service Board (ASB) Service Level for General as presented.

    CARRIED
  • Motion Number: 2019-10-05-PP
    Moved byCouncillor C. Murray

    THAT the County of Vermilion River Policy and Priorities Committee recommend that the County of Vermilion River approve the 2020 Agriculture Service Board (ASB) Service Level for Alberta Weed Control as presented.

    CARRIED
  • Motion Number: 2019-10-06-PP
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River Policy and Priorities Committee recommend that the County of Vermilion River approve the 2020 Agriculture Service Board (ASB) Service Level for the Agricultural Pests Act as presented.

    CARRIED
  • Motion Number: 2019-10-07-PP
    Moved byCouncillor C. Murray

    THAT the County of Vermilion River Policy and Priorities Committee recommend that the County of Vermilion River approve the 2020 Agriculture Service Board (ASB) Service Level for the Animal Health Act as presented.

    CARRIED
  • Motion Number: 2019-10-08-PP
    Moved byCouncillor L. Cusack

    THAT the County of Vermilion River Policy and Priorities Committee recommend that the County of Vermilion River approve the 2020 Service Level for Rat Control as presented.

     

    Councillor C. Murray left the October 23rd, 2019 Policy and Priorities Committee Meeting at 4:19 p.m. and returned at 4:20 p.m. 

    CARRIED
  • Motion Number: 2019-10-09-PP
    Moved byCouncillor C. Murray

    THAT the County of Vermilion River Policy and Priorities Committee recommend that the County of Vermilion River approve the 2020 Service Level for Environmental Management as presented.

    CARRIED
  • Motion Number: 2019-10-10-PP
    Moved byCouncillor J. Stelmaschuk

    THAT the County of Vermilion River Policy and Priorities Committee recommend that the County of Vermilion River approve the 2020 Service Level for Alternative Land Use Services (ALUS) as presented.

    CARRIED
  • Motion Number: 2019-10-11-PP
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River Policy and Priorities Committee direct administration to bring back the 2020 Service Level for the Agriculture Service Board (ASB) – Soil Conservation Act and ASB Environmental Stream to a future meeting for further review. 

    CARRIED

2.
Agriculture and Environment Department 3rd Quarter Report – For Information
This item has attachments. 

1.Agriculture and Environment 3rd Quarter Report 2019.pdf
2.Agriculture and Environment 3rd Quarter Report October 2019.pdf
  • Motion Number: 2019-10-12-PP
    Moved byCouncillor L. Wolgien

    THAT the County of Vermilion River Policy and Priorities Committee receive the Agriculture and Environment 3rd Quarter Report for information.

    CARRIED

3.d
PLANNING AND DEVELOPMENT
 

Deputy Reeve S. Hryciuk left the October 23rd, 2019 Policy and Priorities Committee Meeting at 4:54 p.m.

1.
2019 Third Quarter Planning & Development Director’s Report – For Information
This item has attachments. 

1.3rd Quarter Planning and Development Director's Report.pdf
2.charts and text.pdf
  • Motion Number: 2019-10-13-PP
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River Policy and Priorities Committee receive the 2019 Third Quarter Planning & Development Director’s Report for information.

    CARRIED

2.
Villages and County Intermunicipal Development Plans (IDPs) and Intermunicipal Collaboration Frameworks (ICFs) and draft bylaws – for Information
This item has attachments. 

1.Villages and County IDPs and ICFs and draft bylaws - for information.pdf
2.Tracked_Kitscoty IDP_DRAFT.pdf
3.KITSCOTY_Bylaw XX-2019 Intermunicipal Development Plan_DRAFT.pdf
4.CVR_Bylaw 19-XX_Kitscoty Intermunicipal Development Plan_DRAFT.pdf
5.2019 09 25_Tracked_ICF DRAFT_Kitscoty.pdf
6.KITSCOTY_Bylaw XX-2019 Intermunicipal Collaboration Framework_DRAFT.pdf
7.CVR_Bylaw 19-XX_Kitscoty Intermunicipal Collaboration Framework_DRAFT.pdf
8.Tracked_Marwayne IDP_DRAFT.pdf
9.MARWAYNE_Bylaw XX-19_Intermunicipal Development Plan_DRAFT.pdf
10.CVR_Bylaw 19-XX_Marwayne Intermunicipal Development Plan_DRAFT.pdf
11.2019 09 25_Tracked_ICF DRAFT_Marwayne.pdf
12.MARWAYNE_Bylaw XX-19 Intermunicipal Collaboration Framework_DRAFT.pdf
13.CVR_Bylaw 19-XX_Marwayne Intermunicipal Collaboration Framework_DRAFT.pdf
14.Tracked_Dewberry IDP_DRAFT.pdf
15.DEWBERRY_Bylaw 19-XX_Intermunicipal Development Plan_DRAFT.pdf
16.CVR_Bylaw 19-XX_Dewberry Intermunicipal Development Plan_DRAFT.pdf
17.2019 09 25_Tracked_ICF DRAFT_Dewberry.pdf
18.DEWBERRY_Bylaw 19-XX_Intermunicipal Collaboration Framework_DRAFT.pdf
19.CVR_Bylaw 19-XX_Dewberry Intermunicipal Collaboration Framework_DRAFT.pdf
20.Tracked_Paradise Valley IDP_DRAFT.pdf
21.PARADISE VALLEY_Bylaw XX-2019 Intermunicipal Development Plan_DRAFT.pdf
22.CVR_Bylaw 19-XX_Paradise Valley Intermunicipal Development Plan_DRAFT.pdf
23.2019 09 25_Tracked_ICF DRAFT_Paradise Valley.pdf
24.PARADISE VALLEY_Bylaw XX-2019 Intermunicipal Collaboration Framework_DRAFT.pdf
25.CVR_Bylaw 19-XX_Paradise Valley Intermunicipal Collaboration Framework_DRAFT.pdf
26.BB What We Heard Report.pdf
27.Key Messages - Beyond Boundaries.pdf
  • Motion Number: 2019-10-14-PP
    Moved byCouncillor J. Stelmaschuk

    THAT the County of Vermilion River Policy and Priorities Committee receive the Intermunicipal Development Plan (IDP) and Intermunicipal Collaboration Framework (ICF) between the Village of Kitscoty and the County of Vermilion River and the draft bylaw for information.

    CARRIED
  • Motion Number: 2019-10-15-PP
    Moved byCouncillor C. Murray

    THAT the County of Vermilion River Policy and Priorities Committee receive the Intermunicipal Development Plan (IDP) and Intermunicipal Collaboration Framework (ICF) between the Village of Marwayne and the County of Vermilion River and the draft bylaw for information.

    CARRIED
  • Motion Number: 2019-10-16-PP
    Moved byCouncillor L. Cusack

    THAT the County of Vermilion River Policy and Priorities Committee receive the Intermunicipal Development Plan (IDP) and Intermunicipal Collaboration Framework (ICF) between the Village of Dewberry and the County of Vermilion River and the draft bylaw for information.

    CARRIED
  • Motion Number: 2019-10-17-PP
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River Policy and Priorities Committee receive the Intermunicipal Development Plan (IDP) and Intermunicipal Collaboration Framework (ICF) between the Village of Paradise Valley and the County of Vermilion River and the draft bylaw for information.

    CARRIED

3.
ANNUAL RECREATION FUNDING – MOTION REQUIRED
This item has attachments. 

1.ANNUAL RECREATION FUNDING - MOTION REQUIRED.pdf
2.Yearly Increases Recreation funding.pdf
  • Motion Number: 2019-10-18-PP
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River Policy and Priorities Committee recommend that the County of Vermilion River approve a 2% annual increase towards the Recreation funding program that provides funds for the four Recreation Areas – Kitscoty, Dewberry, Marwayne, and Paradise Valley for a three year period beginning in 2020 and ending in 2022.

    CARRIED
  • Motion Number: 2019-10-19-PP
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River Policy and Priorities recommend that the County of Vermilion River approve a 2% increase in the recreation funding for the City of Lloydminster for 2020.

    CARRIED
  • Motion Number: 2019-10-20-PP
    Moved byCouncillor L. Cusack

    THAT the County of Vermilion River Policy and Priorities Committee direct administration to bring further information on recreation funding for the Vermilion Recreation area to the November 6th, 2019 Policy and Priorities Committee Meeting for further review. 

    CARRIED
  • Motion Number: 2019-10-21-PP
    Moved byCouncillor L. Wolgien

    THAT the County of Vermilion River Policy and Priorities Committee recommend that the County of Vermilion River enter into an agreement with the City of Lloydminster to outline the terms of the recreation funding program and to update or renew other existing agreements as required. 

    CARRIED

3.e
GENERAL ADMINISTRATION
 

1.
ADMINISTRATION 2020 SERVICE LEVELS – MOTION REQUIRED
This item has attachments. 

1.2020 Administration Service Levels.pdf
2.SL 74 Library 2020.pdf
3.SL 43 Waste Management 2020.pdf
  • Motion Number: 2019-10-22-PP
    Moved byCouncillor C. Murray

    THAT the County of Vermilion River Policy and Priorities Committee table the 2020 Library Service Level to a future Policy and Priorities Committee Meeting and furthermore, invite a Northern Lights Library System representative to attend as a delegation. 

    CARRIED
  • Motion Number: 2019-10-23-PP
    Moved byCouncillor L. Wolgien

    THAT the County of Vermilion River Policy and Priorities Committee table the 2020 Waste Management Service Level to the November 6th, 2019 Policy and Priorities Committee Meeting. 

    CARRIED

4.
CLOSED SESSION - CONFIDENTIAL
 

  • Motion Number: 2019-10-24-PP
    Moved byCouncillor C. Murray

    THAT the County of Vermilion River Policy and Priorities Committee move to a closed session under FOIP Section 24 (1) Advice from Officials at 5:40 p.m. with all members in attendance except Deputy Reeve S. Hryciuk. 

     

    FOIP Section 24 (1) - Advice from Officials - Development Conditions for Aberdeen Residential Subdivision

    CARRIED
  • Motion Number: 2019-10-25-PP
    Moved byCouncillor M. Baker

    THAT the County of Vermilion River Policy and Priorities Committee revert to a regular session at 5:47 p.m. with all members in attendance except Deputy Reeve S. Hryciuk. 

    CARRIED

5.
ADJOURNMENT
 

Reeve D. Swyripa adjourned the October 23rd, 2019, 2019 Policy and Priorities Committee Meeting at 5:48 p.m. with all members in attendance except Deputy Reeve S. Hryciuk. 

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