Regular Council Meeting Agenda

Tuesday, April 08, 2025 at 9:00 A.m. - 4:30 P.m.

Town of Kitscoty Council Chambers/ Via ZOOM Webinar

5011 50 Street

Kitscoty, Alberta, Canada

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1.

CALL TO ORDER

2.

OPENING INSPIRATION - COUNCILLOR DALE SWYRIPA

3.

ADDITIONS TO AGENDA

4.

ADOPTION OF AGENDA

• Motion Number:

  THAT the County of Vermilion River approve the April 8, 2025 Regular Council Meeting Agenda as presented.

5.

APPOINTMENTS

5.a

9:05 AM VERMILION PHYSICIAN RECRUITMENT AND RETENTION COMMITTEE - KIRBY WHITLOCK, GREG SMITH

6.

COUNCIL NEW BUSINESS

6.a

CHEIF ADMINISTRATIVE OFFICER

MARCH 2025 CHIEF ADMINISTRATIVE OFFICER REPORT

• Recommendation:

  THAT the County of Vermilion River approve the Chief Administrative Officer’s written report for March 2025 as information.

COUNCIL MEETING AND EVENTS CALENDARS AND COUNCIL ACTION TRACKER

• Motion Number:

  THAT the County of Vermilion River receive the Villages of Kitscoty and Marwayne and Hamlet of Dewberry April newsletters as information.

6.b

FINANCE

2025 TAX PENALTY BYLAW - FOR DISCUSSION

• Motion Number:

  THAT the County of Vermilion River receive the report on changes to the Tax Penalty Bylaw as information.

2025 Tax Presentation – For Information

• Motion Number:

  THAT the County of Vermilion River accept the 2025 Tax Presentation as information, and provides the following direction to administration in regards to the 2025 tax mill rate Bylaw.

MARWAYNE AG SOCIETY FUNDING OPTIONS

• Motion Number:

  THAT the County of Vermilion River approve the withdrawal of $_____________ from the Contingency Reserve for the Marwayne Ag Society Capital request of $740,000.00.

   

• Motion Number:

  THAT the County of Vermilion River approve the withdrawal of $240,000.00 from the Recreation Reserve for the Marwayne Ag Society Capital request of $740,000.00.

• Motion Number:

  THAT the County of Vermilion River approve the internal financing of $________ for _____ years at an interest rate of four (4) per cent per annum from the Recreation Reserve to the Contingency Reserve.

Request for Information

6.c

PUBLIC WORKS AND UTILITIES

2025 SALE OF GRADERS

• Motion Number:

  THAT the County of Vermilion River send two CAT 140 Graders to Ritchie Bros. Auctioneers with the guaranteed minimum of $423,500.00 less a 10 per cent commission, netting $381,150.00.

CONCERN TRACKER REPORT

• Motion Number:

  THAT the County of Vermilion River receive the Current Concern Tracker Report from March 19, 2025, to April 1, 2025, and a report of the Active and In-Progress Concern Tracker up to March 18, 2025, for information.

USED WATER TRUCK BUDGET REQUEST

• Motion Number:

  THAT the County of Vermilion River increase the 2025 capital equipment budget by $32,000.00 to accommodate an increased cost of a used water truck with the funding to be used from the equipment reserve.

Request for Information

6.d

NATURAL GAS UTILITY

Request for Information

6.e

AGRICULTURE AND ENVIRONMENT

Request for Information

6.f

PROTECTIVE SERVICES

MEMORANDUM OF UNDERSTANDING - LAKELAND COLLEGE EMERGENCY TRAINING SCHOOL AND COUNTY OF VERMILION RIVER

• Motion Number:

  THAT the County of Vermilion River approve the signing of the Memorandum of Understanding between Lakeland College Emergency Training School and the County of Vermilion River.

DOG CONTROL - UPDATE #5

• Motion Number:

  THAT the County of Vermilion River receive the Dog Control report as information.

Request for Information

6.g

PLANNING AND COMMUNITY SERVICES

ALBERTA UTILITIES COMMISSION PROPOSED CHANGES TO RULE 007: FACILITY APPLICATIONS – FOR INFORMATION

• Motion Number:

  THAT the County of Vermilion River receive the draft blackline version of Rule 007: Facility Applications as information.

CITY OF LLOYDMINSTER LAND USE BYLAW – RESPONSE LETTER TO THE COUNTY OF VERMILION RIVER – FOR INFORMATION

• Motion Number:

  THAT the County of Vermilion River receive the response letter from the City of Lloydminster regarding the City of Lloydminster draft Land Use Bylaw as information.

MARWAYNE PLAYGROUND – MOTION REQUIRED

• Motion Number:

  THAT the County of Vermilion River approve the Marwayne Playground Community Association funding request for $44,000.00 from the General Recreation Reserve, to be released no sooner than 60 days before beginning construction of the new playground.

Request for Information

6.h

GENERAL ADMINISTRATION

TAX ARREARS PROPERTIES – NOT SOLD AT AUCTION

• Motion Number:

  THAT the County of Vermilion River pursuant to Section 424(1) of the Municipal Government Act, acquires title and becomes owner of the following properties.

  Property Number	Lot	Block	Plan	Certificate of Title
  1	1	3	2129EO	082141526
  2	2	3	2129EO	002376528+3
  3	14	3	6110ET	002376528+2
  4	13	3	6110ET	002376528+1
  5	12	3	6110ET	002376528
  6	5	4	647EO	072697256
  8	13	4	2338EO	152073668

   

   

  
  
  

• Motion Number:

  AND THAT the County of Vermilion River provides direction to Administration to sell the following properties through private sale via advertisement by the Development Officer:

• Motion Number:

  THAT the County of Vermilion River does not acquire title and become the owner of the following properties.

  Property Number	Lot	Block	Plan	Certificate of Title
  7	9	14	8621214	092356665

VERMILION AND DISTRICT HOUSING FOUNDATION - ADJUSTED REQUISITION

• Motion Number:

  THAT the County of Vermilion River receive the Vermilion and District Housing Foundation adjusted requisition of $633,184.00 as information.

MARCH REPORT FOR THE ASSISTANT CHEIF ADMINISTRATIVE OFFICER

• Motion Number:

  THAT the County of Vermilion River accepts the March Report for the Assistant Chief Administrative Officer as presented.

VILLAGE AND HAMLET NEWSLETTERS COUNCIL ACTION TRACKER

• Motion Number:

  THAT the County of Vermilion River receive the Villages of Kitscoty and Marwayne and Hamlet of Dewberry April newsletters and the Council Action Tracker as information.

CORRESPONDENCE

• Motion Number:

  THAT the County of Vermilion River receive the following correspondence as information:

  Letter Parkland County Bill C-293 ASB Concerns

  Alberta HUB minutes and drone presentation

  North Saskatchewan Watershed Alliance Heritage River Commemorative Plaque and Interpretive Signage

  Letter from Municipal Affairs Local Authorities Election Act 

  STARS Ally Impact Report

  Vermilion and District Housing Foundation Minutes

  Nursing Week Declaration

  Vermilion River Regional Waste Management Commission meeting minutes

   

Request for Information

7.

POLICIES

7.a

RESCIND POLICY PE OO2 - COUNTY PAYROLL SCHEDULE

• Motion Number:

  THAT the County of Vermilion River rescind Policy PE 002 – County Payroll Schedule

8.

BYLAWS

9.

DISPOSITION OF APPOINTMENT BUSINESS

9.a

VERMILION PHYSICIAN RECRUITMENT AND RETENTION COMMITTEE

• Motion Number:

  THAT the County of Vermilion River receive the Vermilion Physicians Recruitment and Retention Committee presentation as information and direct Administration as follows:

10.

NOTICES OF MOTION

11.

COUNCIL REPORTS

12.

ADJOURNMENT